Executive Assistant to Senior Leadership

Penske; Reading (Berks County); On-site; USD 42,000 - 56,000; Full time

Job summary

Penske Truck Leasing Co., L.P. in Reading, PA seeks an experienced Administrative Support professional to directly assist officer-level leadership in a high-volume environment.

You will manage complex calendars, coordinate travel, prepare reports, and handle correspondence with professionalism and discretion. The role requires 4–7 years of administrative support experience, strong interpersonal skills, and proficiency with Word, Excel, PowerPoint, Visio, Access, and internet tools.

Qualifications

• 4-7 years of administrative support experience supporting senior leadership.
• Minimum high school diploma; some college helpful, as additional education provides broader perspectives.
• Very strong interpersonal skills to communicate effectively both in writing and verbally; ability to draft correspondence on behalf of the supported leader.
• Professional demeanor with customer service focus.
• Expert proficiency in Word, Excel, PowerPoint, Visio, Access and internet usage.

Responsibilities

• Compile and monitor daily schedules and coordinate travel for direct reports and team members; maintain calendars and deadlines.
• Create and format ad hoc and routine reports, presentations, spreadsheets, etc.
• Coordinate and support department administrative processes including meeting scheduling and mail distribution.
• Ensure visitors are directed, lodging and travel options arranged.
• Manage or route customer service issues and complaints to proper parties.
• Process and track invoices; run invoice reports on request.
• Provide phone coverage and messages for the department.
• Develop and maintain administrative record keeping systems.
• Ensure monthly newsletter is generated and sent to area associates.
• Create and manage monthly training reports and identify eligible associates for courses.
• Utilize AS400 system process reports.
• Assist recruiting with scheduling career fairs and events; manage referral programs.
• Other duties as assigned by supervisor.

Skills

Administrative experience

Communication skills

Calendar management

Travel willingness

MS Office proficiency

Video conferencing equipment

Professional demeanor

Detail oriented

Education

High school diploma

Some college

Tools

Word

Excel

PowerPoint

Visio

Access

Internet

Job description

Penske Truck Leasing Co., L.P. in Reading, PA seeks an experienced Administrative Support professional to directly assist officer-level leadership in a high-volume environment.

You will manage complex calendars, coordinate travel, prepare reports, and handle correspondence with professionalism and discretion. The role requires 4–7 years of administrative support experience, strong interpersonal skills, and proficiency with Word, Excel, PowerPoint, Visio, Access, and internet tools.