Executive Assistant to Senior EA – Events & Operations

Remote Jobs; Newport Beach (CA); Hybride; USD 94 000 - 155 000; Plein temps

Avantages offerts par ce poste

Health plans

401(k) Plan with company match

ESPP

Matching donations

Flexible time away plan

Family leave programs

Equity (where applicable)

Résumé du poste

ServiceNow is seeking an Executive Assistant to partner with the Senior Executive Assistant, supporting the President and CFO. This role focuses on event execution, communications support, administrative operations, and after-hours backup.

You will manage calendars, coordinate scheduling emails, prepare executive materials, and handle vendor logistics. Occasional Bay Area travel is required, and you will escalate executive-facing decisions to the Sr. EA.

Qualifications

• 5+ years as an Executive assistant.
• This position will require trips to the Bay Area.
• Social media skills, including creating and managing content across platforms.
• Strong organizational and project management skills; ability to manage multiple priorities.
• Excellent written and verbal communication; professional correspondence ability.
• Ability to work independently and follow Sr. EA direction without constant oversight.
• Strong attention to detail and accuracy in documentation and logistics.
• Ability to remain calm and problem-solve in high-pressure environments.
• Proficiency with Outlook, Teams, Office 365, and calendar management software.
• Demonstrated ability to follow processes and elevate appropriately.
• Flexible, adaptable, and willing to adjust priorities as needed.
• Discretion and professionalism in handling confidential information.

Responsabilités

• Execute event planning and logistics under Sr. EA strategic direction.
• Manage routine email processing, routing, and responses.
• Coordinate scheduling emails, meeting confirmations, and calendar updates.
• Maintain communication logs and prepare executive communication summaries.
• Maintain OCFO filing systems, databases, and operational documentation.
• Prepare executive materials: reports, presentations, briefing documents.
• Handle office management and supply ordering.
• Process expenses, reimbursements, and financial documentation.
• Manage shared calendars, scheduling tools, and software administration.

Connaissances

Executive support

Calendar management

Event planning

Communication

Organization

Travel coordination

Independence

Attention to detail

Discretion

Multitasking

Outils

Outlook

Teams

Office 365

Description du poste

ServiceNow is seeking an Executive Assistant to partner with the Senior Executive Assistant, supporting the President and CFO. This role focuses on event execution, communications support, administrative operations, and after-hours backup.

You will manage calendars, coordinate scheduling emails, prepare executive materials, and handle vendor logistics. Occasional Bay Area travel is required, and you will escalate executive-facing decisions to the Sr. EA.