Executive Assistant to Program Director – Neurodiversity Focus

Meristem; California (MO); On-site; USD 70,000 - 75,000; Full time

Benefits offered by this job

Medical + $3k HRA

Dental, Vision, and 401K

Daily Lunch and Snacks provided

Job summary

Meristem is seeking a Program Executive Assistant to provide high-level administrative and operational support to the Executive Program Director for the Campus Program serving 70+ clients and a diverse staff.

You will coordinate scheduling, documentation, financial tracking, and cross‑department operations so the Program Director can focus on strategic leadership and program development. The role requires 3–5+ years of experience and a passion for neurodiversity and holistic approaches.

Qualifications

• 3–5+ years administrative or executive support experience.
• Strong organization, accuracy, and systems thinking.
• Excellent written and verbal communication.
• Proficiency in Microsoft Office, Excel, and Google Suite.
• Ability to manage multiple priorities quickly and professionally.

Responsibilities

• Manage the Program Director's calendar, meetings, agendas, and communications.
• Maintain organized digital/physical filing systems.
• Support daily use of Paylocity, KIBU, Bloomerang, and Microsoft Office.
• Build and maintain staff schedules; track coverage and compliance.
• Generate weekly/monthly reports on staffing, attendance, and program metrics.
• Coordinate logistics for field trips, campus events, and staff meetings.
• Track PEX card usage, receipts, and assist with monthly reconciliation.
• Support budget tracking and Regional Center billing documentation.
• Organize materials for volunteer, afterschool, weekend, and future programs.
• Ensure timely follow-up on initiatives and serve as a communication hub.
• Maintain strict confidentiality (HIPAA, FERPA, CA privacy laws)

Skills

Organizational skills

Communication

Systems thinking

Privacy compliance

Administrative support

Education

Associate or Bachelor's degree

Tools

Paylocity

KIBU

Bloomerang

Microsoft Office

Google Suite

Job description

Meristem is seeking a Program Executive Assistant to provide high-level administrative and operational support to the Executive Program Director for the Campus Program serving 70+ clients and a diverse staff.

You will coordinate scheduling, documentation, financial tracking, and cross‑department operations so the Program Director can focus on strategic leadership and program development. The role requires 3–5+ years of experience and a passion for neurodiversity and holistic approaches.