Executive Assistant to Lab Chair & PI

University of California - Los Angeles (UCLA); Los Angeles (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

University of California, Los Angeles (UCLA) is seeking an Executive Assistant 3 to provide independent operational, managerial, and analytical support to Dr. Owen Witte.

You will manage a complex calendar, organize correspondence, coordinate executive-level meetings, and arrange travel and reimbursements, ensuring smooth day-to-day lab operations. The role also supports the Immunology Advisory Committee's intramural grant processes and requires excellent organizational, communication, and

Qualifications

• Excellent organizational skills with impeccable attention to detail.
• Ability to handle administrative tasks independently and to develop and enhance systems for maximizing efficiency and ensuring successful execution of tasks and projects.
• Exceptional time management and ability to follow tasks through to completion under heavy workload with interruptions.
• Ability to maintain confidentiality and use discretion in handling Dr. Witte's matters.
• Experience organizing travel arrangements and maintaining calendars.
• Proven written and verbal communication skills; ability to produce professional correspondence and reports.
• Proficiency in MS Office for memos, letters, and documents.
• Ability to work well in a team and remain composed under pressure.
• Excellent interpersonal skills with diverse stakeholders.
• Ability to lift and transport packages up to 15 lbs.
• Knowledge of campus purchasing and accounts payable policies; familiarity with Bruin Buy Plus preferred.

Responsibilities

• Provide independent operational, managerial, and analytical support to Dr. Owen Witte.
• Maintain a complex calendar and organize correspondence for the PI.
• Coordinate logistics for executive-level meetings and travel reimbursements.
• Support Dr. Witte as Chair of the Immunology Advisory Committee and assist intramural grant processes.

Skills

Organizational skills

Time management

Communication

Confidentiality

Travel arrangements

Written communication

MS Office

Team player

Interpersonal skills

Package handling

Bruin Buy

Policies & procedures

Education

Bachelor's Degree

Tools

Bruin Buy Plus

Job description

University of California, Los Angeles (UCLA) is seeking an Executive Assistant 3 to provide independent operational, managerial, and analytical support to Dr. Owen Witte.

You will manage a complex calendar, organize correspondence, coordinate executive-level meetings, and arrange travel and reimbursements, ensuring smooth day-to-day lab operations. The role also supports the Immunology Advisory Committee's intramural grant processes and requires excellent organizational, communication, and