Executive Assistant to Investment Team (Temp→Perm)

HRB; New York (NY); On-site; USD 117,000 - 143,000; Full time

Benefits offered by this job

Benefits

Job summary

HRB in New York, NY is seeking a seasoned Executive Assistant to support a private equity investment team of eight in a fast-paced, onsite environment at Hudson Yards. The role covers calendar management, travel arrangements, expense processing, and multi-team coordination.

Ideal candidates will have 5+ years of EA experience, strong communication, and the ability to hit the ground running with minimal ramp-up. Onsite five days a week with flexibility for overtime on occasion.

Qualifications

• 5+ years of Executive Assistant experience preferred.
• Prior experience supporting a team of multiple investment professionals is highly preferred.
• Private equity or investment management background is strongly preferred.
• Excellent calendar management and scheduling skills.
• Strong travel coordination and expense management experience.

Responsibilities

• Provide comprehensive administrative support to a team of investment professionals.
• Manage complex calendars across the team.
• Coordinate internal and external meetings and calls.
• Arrange domestic and international travel with detailed itineraries.
• Prepare and process expenses and reimbursements.
• Handle meeting logistics and conference room coordination.
• Assist with scheduling across multiple time zones.
• Liaise with internal teams and external contacts.
• Track follow-ups and keep the team organized.
• Handle confidential information with discretion.
• Participate in ad hoc administrative projects as needed.
• Support broader team as needed.

Skills

5+ years EA experience

Calendar management

Travel coordination

Communication skills

Support team environment

Tools

Microsoft Office

Job description

HRB in New York, NY is seeking a seasoned Executive Assistant to support a private equity investment team of eight in a fast-paced, onsite environment at Hudson Yards. The role covers calendar management, travel arrangements, expense processing, and multi-team coordination.

Ideal candidates will have 5+ years of EA experience, strong communication, and the ability to hit the ground running with minimal ramp-up. Onsite five days a week with flexibility for overtime on occasion.