Executive Assistant to Global Expeditions Leaders

1694 Adventures by Disney ABD, LLC; Celebration (FL); On-site; USD 52,000 - 69,000; Full time

Benefits offered by this job

Health and savings benefits

Educational opportunities

Disney benefits

Job summary

Adventures by Disney and National Geographic Expeditions seeks an experienced Executive Assistant to support senior leaders in a fast-paced, guest-focused environment. The role requires professionalism, discretion, and the ability to build trusted relationships across the enterprise, with on-site duties based in Celebration, FL.

You will manage calendars, coordinate travel, draft communications, and help plan high-profile events, while enabling smooth operations for the Adventure & Expeditions

Qualifications

• Five+ years of administrative experience supporting leaders/executives in fast-paced environments.
• Exceptional written and verbal communication; professional interaction with senior executives and partners.
• Highly organized, detail-oriented, capable of managing multiple priorities and deadlines.
• Proven judgment, discretion, flexibility, and service-oriented mindset.
• Experience with calendar administration, travel coordination, expense reporting, and office operations.
• Ability to learn new systems quickly and work independently.

Responsibilities

• Manage complex executive calendars across time zones and stakeholder groups.
• Coordinate executive travel, itineraries, and expense reporting per policies.
• Provide proactive, organized support by anticipating leader needs and solving problems.
• Plan and facilitate meetings, schedule conferences, arrange logistics and catering.
• Draft and prepare executive communications, presentations, and materials.
• Support onboarding and planning for high-profile events and programs.
• Generate reports, maintain records, and support department initiatives.
• Collaborate with the broader Adventure & Expeditions team across the organization.

Skills

Calendar management

Travel coordination

Executive support

Communication

Discretion

Microsoft Office

Education

Bachelor’s Degree

Tools

Microsoft Office

SAP

SharePoint

Concur

Job description

Adventures by Disney and National Geographic Expeditions seeks an experienced Executive Assistant to support senior leaders in a fast-paced, guest-focused environment. The role requires professionalism, discretion, and the ability to build trusted relationships across the enterprise, with on-site duties based in Celebration, FL.

You will manage calendars, coordinate travel, draft communications, and help plan high-profile events, while enabling smooth operations for the Adventure & Expeditions