Executive Assistant, Adventures & Expeditions

The Walt Disney Company; Celebration (FL); On-site; USD 52,000 - 69,000; Full time

Job summary

The Walt Disney Company in Celebration, FL, is seeking an Executive Assistant for Adventures & Expeditions to support senior leaders in a fast-paced, guest‑focused business. This on-site role manages calendars, travel, and communications, partnering across the enterprise to anticipate needs and remove obstacles.

You will coordinate complex schedules across time zones, prepare materials, plan events, and assist with onboarding and special projects.

Qualifications

• 5+ years of administrative experience supporting leaders in a fast-paced environment.
• Exceptional written, verbal, and interpersonal communication skills for senior executives.
• Highly organized, detail-oriented, able to manage multiple priorities and deadlines.
• Demonstrated sound judgment, discretion, and service-oriented mindset with confidential information.
• Experience managing calendar administration, travel coordination, expense reporting, and office operations.
• Ability to work independently, anticipate needs, and stay calm under pressure.
• Proficiency with computers and office software; familiarity with SAP, SharePoint, Concur, or similar systems.

Responsibilities

• Manage complex executive calendars across multiple time zones and stakeholder groups.
• Coordinate executive travel arrangements, itineraries, and expense reporting.
• Provide proactive, organized support and anticipate leader needs.
• Plan and facilitate meetings, including scheduling, video conferencing, catering, and visits.
• Draft, edit, and prepare executive communications and presentations.
• Support onboarding activities for new employees.
• Plan and execute high-profile events and programs for leaders.
• Generate reports, create spreadsheets, maintain records, and support projects.
• Assist the broader Adventures by Disney team with administrative tasks.
• Build strong working relationships across the organization to enable collaboration.

Skills

Executive support

Calendar management

Travel coordination

Communications

Relationship building

Discretion

Education

Bachelor's Degree

Tools

SAP

SharePoint

Concur

Job description

Executive Assistant, Adventures & Expeditions

Job ID 10157711 Location Celebration, Florida, United States Business Adventures by Disney Date posted Aug. 19, 2026

Job Summary:

Adventures by Disney and National Geographic Expeditions offer immersive, guided travel experiences for families, friends, individuals, and couples to explore the world’s greatest destinations. Adventures by Disney, spanning two decades, offers over 40 guided-group adventures, including land and river cruises with Disney-trained Adventure Guides ensuring hassle‑free, immersive vacations. National Geographic Expeditions, with a 135-year legacy, provides global access through Signature Land, Expedition Cruise, River Cruise, or Private Jet options, supporting the National Geographic Society's exploration, research, and education efforts.

As an Executive Assistant within Adventure & Expeditions, you will play a vital role in supporting senior leaders and helping drive the success of a dynamic, guest‑focused business. In this role, you will navigate a fast‑paced environment, manage competing priorities, and build strong partnerships across The Walt Disney Company. Success requires exceptional judgment, discretion, and the ability to leverage relationships and resources across the enterprise to anticipate needs, remove obstacles, and keep priorities moving forward. As a highly visible representative of Adventure & Expeditions, you will bring professionalism, adaptability, and a positive attitude to every interaction. Your ability to foster collaboration, build trusted relationships, and support leaders with integrity and excellence will be critical to the success of both the executive office and the broader Adventure & Expeditions team.

The Executive Assistant for Adventures & Expeditions will report to the Director, Owned & Operated and sits in Celebration, FL.

*This is an on‑site role based in Celebration, FL.

Responsibilities:

• Manage complex executive calendars, coordinating meetings across multiple time zones and stakeholder groups while proactively resolving scheduling conflicts.

• Coordinate executive travel arrangements, itineraries, and expense reporting in compliance with company policies and procedures.

• Provide proactive, organized, and efficient support by anticipating leader needs, exercising sound judgment, and identifying effective solutions.

• Plan and facilitate meetings, including conference room scheduling, video conferencing, catering, site visits, and related logistics.

• Draft, edit, and prepare executive communications, presentations, announcements, talking points, correspondence, and other business materials.

• Support onboarding activities for new employees, helping ensure a seamless transition into the organization.

• Plan and execute high‑profile events and programs, including leadership summits, team off‑sites, recognition events, town halls, and other strategic gatherings.

• Generate reports, create spreadsheets, maintain records, and support business initiatives, special projects, and ongoing department operations.

• Support the broader Adventure & Expeditions team, including ordering supplies and providing administrative assistance as needed.

• Build and maintain strong working relationships across the organization to facilitate collaboration, communication, and effective executive support.

• Perform other duties and special projects as assigned.

Required Qualifications:

• 5+ years of administrative experience supporting leaders and executives in a fast‑paced, dynamic environment, with a proven ability to build effective relationships across all levels of an organization.

• Exceptional written, verbal, and interpersonal communication skills, with the ability to interact professionally and confidently with senior executives, internal partners, peers, and external contacts.

• Highly organized, detail‑oriented self‑starter with strong follow‑through skills and the ability to manage multiple priorities, meet deadlines, maintain accurate records, and adapt to changing business needs.

• Demonstrated ability to exercise sound judgment, discretion, flexibility, and a service‑oriented mindset while handling competing priorities and confidential information.

• Proven experience managing complex executive support functions, including calendar administration, travel coordination, expense reporting, and office operations.

• Ability to work independently, anticipate needs, proactively solve problems, and remain calm and resourceful in unexpected situations.

• Strong proficiency with computers, office technology, and Microsoft Office applications; experience with SAP, SharePoint, Concur, or similar business systems preferred.

• Demonstrated ability and confidence to quickly learn new systems, tools, and processes.

Preferred Qualifications:

• Knowledge of and enthusiasm for the travel, tourism, or hospitality industry.

• Experience working within a large, complex, matrixed organization.

• Ability to effectively navigate cross‑functional partnerships and organizational structures in a dynamic corporate environment.

Required Education:

• Bachelor’s Degree or equivalent work experience.

Additional Information

Benefits and Perks: Disney offers a rewards package to help you live your best life. This includes health and savings benefits, educational opportunities, and special extras that only Disney can provide. Learn more about our benefits and perks at https://jobs.disneycareers.com/benefits.

The hiring range for this position in Celebration, FL is $51,500.00-$68,900.00 per year based on a 40 hour work week. The amount of hours scheduled per week may vary based on business needs. The base pay actually offered will take into account internal equity and also may vary depending on the candidate’s geographic region, job‑related knowledge, skills, and experience among other factors. A bonus and/or long‑term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.

About Adventures by Disney:

Adventures by Disney is a leader in guided group family vacation experiences, offering itineraries to some of the most beautiful places on the planet including China, Australia, South Africa, Peru, England and France, as well as North American adventures in Alaska, the Rockies and more. Adventures by Disney takes families to some of the world’s most sought‑after destinations, delivering unmatched guest service by trained adventure guides and local experts, uncompromising attention to detail, and a bit of Disney magic every step of the way. Together, adventure guides and guests embark on adventures that enable them to interact with world cultures in exciting new ways.

About The Walt Disney Company:

The Walt Disney Company, together with its subsidiaries and affiliates, is a leading diversified international family entertainment and media enterprise that includes three core business segments: Disney Entertainment, ESPN, and Disney Experiences. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, Disney proudly continues its legacy of creating world‑class stories and experiences for every member of the family. Disney’s stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.

This position is with Adventures by Disney ABD, LLC , which is part of a business we call Adventures by Disney .

Adventures by Disney ABD, LLC is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, religion, color, sex, sexual orientation, gender, gender identity, gender expression, national origin, ancestry, age, marital status, military or veteran status, medical condition, genetic information or disability, or any other basis prohibited by federal, state or local law. Disney champions a business environment where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a constantly evolving world.