Executive Assistant to Founder

Uncover; San Francisco, Northern (CA, KY); Hybrid; USD 75,000 - 90,000; Full time

Benefits offered by this job

Medical insurance

401K

Monthly stipend

Parental leave

Volunteer days

Ergonomic setup

Job summary

MISUMI Americas in the San Francisco Bay Area is seeking an experienced Executive Assistant to support the Founder. You will manage complex calendars, coordinate communications, and prepare briefing materials in a fast-paced environment.

You will handle domestic and international travel logistics, act as a liaison to internal teams and external partners, and contribute to strategic projects as they arise. The role demands discretion, strong organizational skills, and a proactive,

Qualifications

• Experience supporting Founder or executive in a similar role.
• Proven ability to manage complex scheduling and travel logistics.
• Discretion handling confidential information and ad hoc requests.
• Strong experience in event planning or hospitality.
• Highly organized, detail-oriented, proactive thinker.

Responsibilities

• Manage Founder's calendars and align priorities and time-critical decisions.
• Coordinate communications, triage emails, and schedule meetings for the Founder.
• Prepare briefing materials, agendas, and meeting notes with clear action items.
• Arrange domestic and international travel with detailed itineraries.
• Serve as liaison between the Founder and internal teams, partners, and stakeholders.
• Assist with special projects and strategic initiatives as needed.

Skills

Calendar management

Travel coordination

Executive support

Discretion

Communication skills

Job description

About MISUMI Americas

MISUMI Americas, a division of MISUMI Group, is a leading provider of standard, configurable, and custom manufacturing solutions. By integrating a vast catalog of components with a world-class digital manufacturing platform, MISUMI Americas empowers engineers and procurement teams to accelerate innovation across the entire product lifecycle. With operations in the San Francisco Bay Area and Chicago, the company serves as a vital partner for the most innovative companies in the Americas.

What You Will Be Doing

• Manage and optimize the Founder's calendars, ensuring alignment across priorities, commitments, and time-sensitive decisions
• Coordinate communications on behalf of the Founder, including email triage, correspondence, and scheduling
• Prepare briefing materials, agendas, and meeting notes, with clear follow-through on action items
• Manage complex domestic and international travel, including flights, accommodations, ground transportation, and detailed itineraries
• Serve as a liaison between the Founder and internal teams, external partners, and key stakeholders
• Assist with special projects and strategic initiatives as they arise

Experience & Qualifications

• Proven experience supporting an individual, Founder, or executive in a similar role
• Experience managing complex scheduling, travel, and logistics across multiple priorities
• Experience handling confidential information, personal logistics, and ad hoc requests with discretion
• Strong background in event planning, hospitality or private client services
• Highly organized, detail-oriented, and able to anticipate needs proactively
• Ability to thrive in a fast-paced, dynamic, and highly personalized environment

Physical Requirements

While performing the duties of this job, the employee routinely is required to sit; walk; talk and hear; use hands to keyboard, fingers, handle, and feel; stoop, kneel, crouch, twist, crawl, reach, and stretch. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Salary Range

$75,000 to $90,000/year, depending upon experience

Perks and Benefits

• Competitive medical, dental, and vision insurance
• 401K plan
• Monthly Virtual Work stipend for things like food, internet, travel, pet care, health and wellness
• Parental leave programs
• Paid volunteer days
• Onboarding setup, including: standing desk, laptop, monitor, and chair, and a stipend for additional items such as headphones, blue light glasses, or any other ergonomic supplies you may want or need
• And much, much more!

We're actively seeking teammates who:

• Bring diverse perspectives and experience to our culture and company.
• Excel at being part of a strong, empathetic team.
• Thrive in an environment emphasizing respect, honesty, collaboration, and growth.
• Have an 'always learning' mindset that celebrates learning, not just wins.
• Help us continue to build a world-class organization that values the contributions of all of our teammates

We encourage applications from members of underrepresented groups, including but not limited to women, members of the LGBTQ community, people of color, people with disabilities, and veterans.