Executive Assistant to Finance & Strategy

Ensign-Bickford Aerospace & Defense; Saint Charles (MO); On-site; USD 70,000 - 110,000; Full time

Benefits offered by this job

Dog‑friendly workplace

Job summary

AFB International is seeking an experienced Executive Assistant to provide high‑level administrative support to the Vice President of Global Finance and Strategy. You will manage calendars, coordinate travel, and prepare expense reports, while handling confidential information with discretion.

In this role, you will liaise across the organization, prepare meeting materials, and support a fast‑paced global team.

Qualifications

• Five or more years of related executive or administrative support experience.
• Experience coordinating domestic and international travel.
• Proficiency with Microsoft Office Suite and other standard business technology.
• Experience with IFS, Concur, Salesforce, and corporate credit card administration.

Responsibilities

• Manage and maintain the executive’s calendar, including meetings, appointments, conferences, and reminders.
• Coordinate domestic and international travel, including flights, accommodations, ground transportation, and itineraries.
• Prepare and submit Concur expense reports for the executive.
• Manage company corporate credit cards in accordance with policies.
• Create purchase requisitions and purchase materials using IFS.
• Organize and maintain electronic and physical records and files.
• Coordinate meetings, conferences, and events, including minutes when required.
• Monitor expense reports for accuracy and policy compliance.
• Maintain confidentiality handling sensitive information with sound judgment.
• Build strong cross‑organizational relationships and ensure timely communication.

Skills

Organization

Communication

Multitasking

Discretion

Education

Bachelor's degree preferred

Tools

IFS

Concur

Salesforce

Corporate credit card administration

Job description

We make pet food taste great! For over 30 years, AFB International has been providing pet food solutions that enrich the lives of pets and their people. Our palatants are specially designed to make pet foods, treats and supplements taste better, ensuring pets receive the vital nutrients they need. We know wagging tails, licking whiskers and empty bowls equal happy pets and happy pet parents. Join AFB and you'll be a part of a team of highly skilled professionals that provide the greatest contribution to our success as an organization. Our team members are diverse, creative, passionate experts who are genuinely dedicated to our mission, our customers, and the pets we serve worldwide.

Job Description

Help Make Every Bowl Better At AFB International, we make pet food taste great. For more than 30 years, our palatants have helped pet food, treats, and supplements taste better—so pets receive the nutrition they need and pet parents enjoy happier, healthier companions. Our people are at the heart of our success. We are a team of creative, passionate, and highly skilled professionals committed to our customers, our mission, and the pets we serve around the world. AFB is a rapidly expanding division of EBI, a privately held, family‑owned company with a strong long‑term approach to business. EBI’s ownership structure allows the organization to prioritize sustainable growth, professional management, and long‑term value over short‑term quarterly results. Employees are trusted to work with autonomy, make sound decisions, and contribute meaningfully to the company’s continued success.

We are seeking a highly organized, proactive, and detail‑oriented Executive Assistant to provide high‑level administrative support to the Vice President of Global Finance and Strategy. This position will serve as a trusted partner by managing priorities, coordinating schedules and travel, facilitating communication, and ensuring the executive is prepared for key meetings and business activities. The ideal candidate is polished, resourceful, and comfortable handling confidential information with sound judgment, professionalism, and discretion. This is an excellent opportunity for an experienced administrative professional to support a senior leader and contribute to the growth of a global organization.

What You’ll Do

Manage and maintain the executive’s calendar, including meetings, appointments, conferences, and timely reminders. Coordinate and prioritize incoming and outgoing communications, including email, phone calls, and written correspondence. Coordinate domestic and international travel, including flights, accommodations, ground transportation, travel documentation, and detailed itineraries. Prepare and submit Concur expense reports on behalf of the executive. Manage company corporate credit cards in accordance with established policies and procedures, including monitoring transactions, reconciling statements, maintaining accurate documentation, and ensuring timely submission of receipts. Create purchase requisitions and purchase materials for the assigned department, as needed, using IFS. Organize and maintain electronic and physical records, documents, and files. Coordinate meetings, conferences, tradeshows, and events, including agendas, meeting materials, venues, logistics, and meeting minutes when required. Monitor expense reports for accuracy, budget alignment, policy compliance, and timely submission. Maintain and submit personal expenses to the Finance team in accordance with established deadlines. Anticipate administrative needs, resolve challenges, and help ensure the executive’s time and priorities are managed effectively. Maintain the highest level of confidentiality when handling sensitive business, financial, and personnel information. Build strong working relationships across the organization and help facilitate clear, timely communication. Support a culture of trust, accountability, autonomy, and long‑term thinking.

What You Bring

Bachelor’s degree in Business, Business Administration, or a related field preferred; equivalent experience will be considered. Five or more years of related executive or administrative support experience preferred. Experience coordinating domestic and international business travel. Exceptional organizational and time‑management skills. Strong written and verbal communication skills. Proficiency with Microsoft Office Suite and other standard business technology. Ability to manage multiple priorities while maintaining accuracy and attention to detail. Professional presence, sound judgment, discretion, and strong ethical standards. Strong problem‑solving skills and the ability to work independently. A proactive, self‑directed approach with the ability to anticipate needs. Flexibility and adaptability in a changing, fast‑paced environment. Experience with IFS, Concur, Salesforce, and corporate credit card administration preferred.

Why Join AFB International?

At AFB, you’ll have the opportunity to: Support a growing global business with a meaningful mission. Work in an environment built on trust, autonomy, and professional respect. Contribute to a rapidly expanding division with opportunities to make a visible impact. Be part of a privately held, family‑owned organization focused on sustainable, long‑term growth. Work with talented professionals who value innovation, teamwork, integrity, and customer commitment. Help reduce unnecessary bureaucracy and focus your efforts on work that creates meaningful value. Develop professionally while contributing to the long‑term success of AFB and EBI. Make a difference in the lives of pets and the people who care for them.

AFB International is an Equal Opportunity Employer (EOE). Qualified applicants are considered for employment without regard to race, religion, color, sex, age, disability, sexual orientation, genetic information, national origin, or veteran status.

For over 30 years, AFB International has been providing pet food solutions that enrich the lives of pets and their people. Our palatants are specially designed to make pet foods, treats and supplements taste better, ensuring pets receive the vital nutrients they need. We know wagging tails, licking whiskers and empty bowls equal happy pets and happy pet parents.

Headquartered in St. Charles, Missouri, USA, AFB has offices and production facilities strategically positioned around the globe in the United States, Argentina, Brazil, Mexico, the Netherlands, China, and Australia. Our organization is comprised of a variety of departments including research & development, manufacturing & operations, quality assurance and sales & marketing.

AFB International is a wholly owned subsidiary of Ensign‑Bickford Industries, Inc., a privately‑held, family‑owned, professionally managed technical business that traces its roots back more than 175 years. Above all else, AFB International values its employees, its customers, the animals they serve and the communities in which we do business. The cornerstone of our enduring legacy is stated in the EBI Core Values.

AFB’s global headquarters instituted a dog‑friendly workplace, and the benefits have far exceeded our expectations! The biggest changes we have noticed around the office are: Having dogs here makes us move! Now we have a reason to get up and take a walk outside for some fresh air. It’s amazing how we don’t do this when we are alone but leave it to Fido to make us get up and get in a little exercise. Having dogs here makes us talk! Who needs an icebreaker when you see fellow colleagues walking their beloved pooch? How can you walk by a wagging tail? The dogs make you stop and say hi. Many relationships have been strengthened by having dogs at work. Having dogs here makes us happy! In a fast‑paced workplace, it’s easy to get lost in the daily grind. It’s amazing how many colleagues swing by the office of someone with a pet just to get some fur therapy. They put a smile on your face and remind you to not sweat the small stuff.

Join AFB’s team of experts at our blog site to access and exchange information about the research, trends, and innovations moving the global pet food industry forward. Go to Blog