Executive Assistant to Division Chief | Flexible Hours

University of Pennsylvania; Alaska; On-site; USD 66,000 - 80,000; Full time

Job summary

University of Pennsylvania in Philadelphia, PA seeks an Executive Assistant to provide executive-level support to the Chief of Gastroenterology and Hepatology and other divisional leaders. This includes calendar management, confidential document preparation, meeting planning, travel arrangements, and coordinating events.

The role requires professionalism, proactive communication, strong writing skills, and the ability to handle multiple priorities while maintaining attention to detail.

Qualifications

• Bachelor's degree or equivalent with 3–5 years of experience.
• Detail-oriented with strong written and oral communication.
• Proficient in Microsoft Office (Outlook, Word, PowerPoint, Excel, Teams).
• Experience coordinating calendars, meetings, and travel.

Responsibilities

• Provide executive-level administrative support to the Division Chief.
• Coordinate meetings among the division's leadership, take and distribute minutes.
• Prepare confidential documents and correspondence; maintain calendars.
• Plan travel arrangements and coordinate events for external entities.
• Support faculty affairs processes and annual reviews as assigned.

Skills

Detail-oriented

Strong communication

Multitasking

Time management

Collaboration

Education

Bachelor's degree

Tools

Microsoft Office

Job description

University of Pennsylvania in Philadelphia, PA seeks an Executive Assistant to provide executive-level support to the Chief of Gastroenterology and Hepatology and other divisional leaders. This includes calendar management, confidential document preparation, meeting planning, travel arrangements, and coordinating events.

The role requires professionalism, proactive communication, strong writing skills, and the ability to handle multiple priorities while maintaining attention to detail.