Executive Assistant to CTO, Software — AI-Enabled Ops

HP; Vancouver (WA); On-site; USD 55,000 - 84,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Disability insurance

Employee assistance program

Flexible spending account

Life insurance

Paid parental leave

Paid holidays

Job summary

HP is seeking an Executive Assistant to the CTO, Software, to partner with senior leaders and support a global organization of engineers. The role emphasizes leveraging AI tools to boost productivity and streamline complex scheduling across multiple time zones.

You will coordinate with the CTO, Software and cross-functional teams, manage sensitive information, and drive efficiency in daily workflows while supporting travel planning and administrative operations in a fast-paced environment.

Qualifications

• 9+ years of general administrative experience or equivalent
• Experience supporting senior technology executives
• Experience managing across multiple time zones
• Experience guiding other EAs/admins in a matrixed organization

Responsibilities

• Identify opportunities to leverage AI tools to improve productivity and reduce friction in daily workflows.
• Serve as CTO of Software’s liaison with executive stakeholders and EAs to facilitate communication and scheduling across time zones.
• Collaborate with Business Operations & Chief of Staff to align executive priorities and ensure consistent execution.
• Coordinate with internal and external stakeholders on meetings, maintaining professionalism and confidentiality.
• Plan complex domestic and international travel itineraries and changes with minimal disruption.
• Deliver high-quality work with pace, discretion, and attention to detail amid ambiguity and deadlines.
• Identify and implement continuous improvement opportunities across administrative processes.
• Handle a range of administrative tasks including org charts, emails, distributions, subscriptions, expenses, and supplies.

Skills

Executive support

Global coordination

Cross-timezone scheduling

Silicon Valley experience

Education

College-level education

Job description

HP is seeking an Executive Assistant to the CTO, Software, to partner with senior leaders and support a global organization of engineers. The role emphasizes leveraging AI tools to boost productivity and streamline complex scheduling across multiple time zones.

You will coordinate with the CTO, Software and cross-functional teams, manage sensitive information, and drive efficiency in daily workflows while supporting travel planning and administrative operations in a fast-paced environment.