Executive Assistant to the CTO, Software—Global AI Ops

HP; Palo Alto (CA); On-site; USD 55,000 - 84,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Disability insurance

Employee assistance program

Flexible spending account

Life insurance

Parental leave

Holidays

Paid time off

Job summary

HP is seeking an Executive Assistant to the CTO, Software to partner with the CTO and senior stakeholders, ensuring seamless scheduling, travel planning, and confidential support across global time zones. This role emphasizes leveraging AI-enabled tools to boost productivity, maintaining org charts, handling expenses, and coordinating cross-team priorities in a fast-paced, global environment.

Ideal candidates have 9+ years of administrative experience, Silicon Valley exposure, and the ability to

Qualifications

• 9+ years of general administrative experience.
• Experience supporting senior technology executives, preferably in Silicon Valley.
• Experience working in a global environment across multiple time zones.
• Guidance to other EAs/admins in matrixed or fast-scaling organizations (preferred).

Responsibilities

• Identify opportunities to leverage AI tools to improve productivity, reduce manual work, and eliminate friction in daily administrative workflows.
• Serve as the CTO of Software’s primary liaison with executive stakeholders and EAs to facilitate communication, anticipate needs, and manage cross-team meeting scheduling across multiple time zones.
• Partner closely with the Business Operations & Chief of Staff organization and the broader senior EA community to ensure alignment, coordination, and consistent execution of executive priorities across the CTO, Software organization.
• Correspond with internal and external stakeholders on meeting scheduling and administrative matters, consistently maintaining professionalism, discretion, and confidentiality.
• Plan complex domestic and international travel (itineraries, visas, ground transportation) and manage changes with minimal disruption.
• Operate with pace, discretion, and strong attention to detail, consistently delivering high-quality work amid ambiguity and tight deadlines.
• Identify and implement continuous improvement opportunities across administrative and operational processes to create efficiencies and reduce friction within the CTO organization.
• Complete a range of administrative tasks, including maintaining org charts, managing email and messaging distribution lists, handling subscriptions, processing expenses, and ordering supplies and equipment.

Skills

Executive support

Timezone management

Silicon Valley experience

Mentoring EAs

Education

College degree

Job description

HP is seeking an Executive Assistant to the CTO, Software to partner with the CTO and senior stakeholders, ensuring seamless scheduling, travel planning, and confidential support across global time zones. This role emphasizes leveraging AI-enabled tools to boost productivity, maintaining org charts, handling expenses, and coordinating cross-team priorities in a fast-paced, global environment.

Ideal candidates have 9+ years of administrative experience, Silicon Valley exposure, and the ability to