Executive Assistant to COO — Fast-Growth Ops

LBMC Staffing Solutions, LLC; Nashville (TN); On-site; USD 55,000 - 90,000; Full time

Job summary

LBMC Staffing Solutions, LLC is seeking an Executive Assistant to provide direct support to our Chief Operating Officer during a temporary leave. This fully onsite role requires professionalism, discretion, and the ability to operate independently in a fast-paced environment.

You will manage calendars, travel logistics, prepare briefing materials, and support meetings with internal and external stakeholders. Experience with AI tools and strong communication are valued.

Qualifications

• 5+ years of executive support experience.
• Experience supporting senior executives, C-suite preferred.
• Strong organizational and time management skills.
• Ability to work independently with minimal supervision.

Responsibilities

• Provide direct executive support to the COO and manage day-to-day priorities.
• Anticipate needs and solve problems before they arise.
• Prepare materials for meetings and coordinate travel logistics.
• Create structure and repeatable processes to improve executive effectiveness.
• Leverage AI tools to streamline workflows and decision support.
• Support board, investor, and leadership meetings as needed.

Skills

Executive support

Calendar management

Independent worker

Research & problem solving

Communication

Discretion

Tools

Microsoft Office

Google Workspace

AI tools

Job description

LBMC Staffing Solutions, LLC is seeking an Executive Assistant to provide direct support to our Chief Operating Officer during a temporary leave. This fully onsite role requires professionalism, discretion, and the ability to operate independently in a fast-paced environment.

You will manage calendars, travel logistics, prepare briefing materials, and support meetings with internal and external stakeholders. Experience with AI tools and strong communication are valued.