Executive Assistant to COO — Construction Ops Impact

Habitat-For-Humanity--spokane-; Spokane (WA); On-site; USD 34,000 - 38,000; Full time

Benefits offered by this job

Medical insurance

Dental & vision

Paid holidays

Flexible vacation

Sick leave

Family leave

HSA/FSA

Retirement plan

Job summary

Habitat for Humanity Spokane is seeking an Executive Assistant to support the Chief Operations Officer. You will manage complex calendars, draft communications, and coordinate cross-functional projects across construction operations, safety, and field teams.

Ideal candidates have 5+ years in senior executive support, superb organizational skills, and a discreet, collaborative approach to leadership. This on-site role offers generous benefits and opportunities to impact housing initiatives in the

Qualifications

• Minimum 5+ years experience as an Executive Assistant supporting C-level or senior operations leadership.
• Excellent verbal and written communication to engage with candidates and stakeholders.
• High level of discretion and professionalism handling confidential information.
• Exceptional organizational and project management skills managing multiple priorities under tight deadlines.
• Commitment to fostering an inclusive culture for diverse identities and backgrounds.

Responsibilities

• Manage a complex calendar including jobsite visits, executive meetings, client engagements, and board sessions.
• Draft, proofread, and manage correspondence, presentations, and reports for the COO.
• Coordinate travel logistics for jobsite visits, regional offices, and industry events.
• Prepare agendas, materials, and minutes for leadership meetings and project updates.
• Track action items and ensure deadlines are met across departments.
• Plan internal events and manage office budgets and vendor relationships.

Skills

Executive support

Calendar management

Communication

Discretion

Project management

MS Office

Education

Bachelor’s degree in Business Administration/related field

Notary Public certification

Job description

Habitat for Humanity Spokane is seeking an Executive Assistant to support the Chief Operations Officer. You will manage complex calendars, draft communications, and coordinate cross-functional projects across construction operations, safety, and field teams.

Ideal candidates have 5+ years in senior executive support, superb organizational skills, and a discreet, collaborative approach to leadership. This on-site role offers generous benefits and opportunities to impact housing initiatives in the