Executive Assistant to Cofounders — High-Impact Startup

nitra; New York (NY); Hybrid; USD 120,000 - 170,000; Full time

Benefits offered by this job

Equity

Health care

Retirement benefits

Hybrid work policy

Job summary

Nitra is seeking an Executive Assistant to support the two cofounders, maximizing their time, focus, and effectiveness. This role requires exceptional organization, foresight, and discretion in a fast-paced startup environment.

You will manage calendars, coordinate meetings, arrange travel, draft communications, and help prep board materials, while handling both professional and personal scheduling with care.

Qualifications

• 3+ years of experience as an Executive Assistant supporting C-level executives.
• Excellent time management and organizational skills in fast-paced settings.
• Strong written and verbal communication with polished presentations.
• Ability to handle confidential information with discretion.
• Experience coordinating with executives, investors, and external partners.

Responsibilities

• Managing complex calendars for two cofounders, prioritizing competing requests and aligning time with high-impact priorities.
• Coordinating internal and external meetings, calls, and follow-ups across executives, employees, investors, and external stakeholders.
• Arranging domestic and international travel, including flights, accommodations, ground transportation, and detailed itineraries.
• Managing email correspondence, drafting communications, and ensuring follow-up on important requests.
• Preparing meeting agendas, briefing materials, presentations, and other documents for cofounders.
• Supporting board meetings, investor communications, leadership meetings, and high-priority initiatives.
• Handling personal administrative needs, including appointments, errands, and household coordination.
• Coordinating purchases, gifts, and events for professional and personal commitments.
• Serving as a trusted point of contact, handling sensitive information with discretion and maintaining relationships.
• Anticipating needs, resolving scheduling conflicts, and improving workflows to maximize efficiency.

Skills

Executive support

Time management

Communication

Discretion

Proactive mindset

Stakeholder coordination

Attention to detail

Independence

Adaptability

Startup experience

Job description

Nitra is seeking an Executive Assistant to support the two cofounders, maximizing their time, focus, and effectiveness. This role requires exceptional organization, foresight, and discretion in a fast-paced startup environment.

You will manage calendars, coordinate meetings, arrange travel, draft communications, and help prep board materials, while handling both professional and personal scheduling with care.