Executive Assistant to CMO

Hawthorne Lane; Washington (District of Columbia); Hybrid; USD 90,000 - 130,000; Full time

Benefits offered by this job

Wellness programs

Cultural events

Social activities

Remote work after onboarding

Job summary

Hawthorne Lane seeks an EA/Operations Coordinator to support the Chief Marketing Officer and the marketing leadership team. You will handle high‑level admin, project coordination, travel, and reporting in a fast‑paced law firm environment.

Ideal candidates hold a bachelor’s degree with 5+ years of experience in administrative and project support, proficient in MS Office and data reporting; DealCloud familiarity is a plus. Hybrid work arrangement offered after onboarding.

Qualifications

• Bachelor’s degree plus 5+ years of admin/PM support in a law firm.
• Expertise with MS Office; strong data handling and reporting.
• Familiarity with CRM DealCloud is a plus.

Responsibilities

• Provide admin and project management support to the CMO and leadership.
• Manage calendars, meetings, travel, and expense processing.
• Coordinate department meetings, trainings, and events.
• Maintain intranet content and marketing collateral.
• Support marketing tools and knowledge management platforms.
• Update client and contact data in DealCloud; assist with data reporting.
• Compile daily press clips and reports for communications activities.
• Assist onboarding of Marketing/Client Development team members.
• Manage department budget and quarterly forecasts.

Skills

Executive support

Project coordination

Calendar management

Financial reporting

Written communication

Adaptability

Education

Bachelor's degree

Tools

Microsoft Office

Pivot tables

DealCloud CRM

Job description

Are you looking for a position where you can directly contribute to the success of a law firm? As the EA/Operations Coordinator, you will provide high-level administrative and operational support to the Chief Marketing Officer and the extended marketing leadership team. From start to finish, you’ll work alongside this organization’s brilliant team to provide project support and to implement administrative objectives. The firm is looking for a detail-oriented individual with a strong work ethic and outstanding project management skills. If you’re a team player who enjoys meeting multiple deadlines in a fast-paced environment, this could be the perfect career move for you!

Key Responsibilities

• Provide administrative and project management support to the CMO, including calendar management, meetings, travel, presentations, data gathering, and expense processing.
• Coordinate logistics for department meetings, training sessions, retreats, and events.
• Maintain and update department intranet content and marketing collateral repositories.
• Support the implementation and maintenance of marketing and business development tools and technologies.
• Update and maintain client and contact data in DealCloud and support other knowledge management platform implementations.
• Compiles daily firm press clips and reports to support communications activities, including marketing efforts through website updates and blog content.
• Assist with onboarding and orientation for new Marketing and Client Development team members.
• Manage the department budget, track expenses, and prepare quarterly spending and forecast reports.

Why You’ll Love Working Here

• Work with the best and brightest attorneys in a firm that offers a collegial culture and state-of-the-art facilities and resources and promotes professional development.
• Benefits include wellness programs, cultural events, and social activities.
• This position has been approved to work from home twice a week after training and onboarding.

What We’re Looking For

• Experienced. You have your bachelor’s degree plus five (5) or more years of professional experience providing administrative and project support in a law firm.
• Digitally advanced. You are technologically savvy and have advanced knowledge of the Microsoft Suite, including pivot tables and complex financial reporting. Familiarity with CRM DealCloud is a plus!
• Quality performer. You can consistently produce high-quality work in an environment with tight deadlines, various personalities, and multiple projects.
• Strong written acumen. You are practiced and prepared with adept written skillsets; you deliver exceptional verbal communication as well!
• Flexible and enthusiastic. You approach work with a positive attitude and understand what needs to be done to meet deadlines and can adapt your schedule to progress internal initiatives and deliverables.

The salary listed reflects the anticipated compensation range for this position. Actual compensation will be determined based on relevant experience, qualifications, location, business considerations, and internal equity. Final offer amounts are determined at the employer’s discretion.

Essential to Hawthorne Lane’s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.