Executive Assistant to City Manager’s Office

City of Johnson City; Johnson City (TN); On-site; USD 38,000 - 52,000; Full time

Job summary

The City of Johnson City, Tennessee is seeking an Executive Assistant to provide complex clerical and administrative support in the City Manager's office. You will manage schedules, prepare agendas, handle correspondence, and serve as the central point of contact for the public and Board of Commissioners.

Ideal candidates will have strong typing, keyboard, and office software skills, plus the ability to work independently, exercise good judgment, and coordinate multiple projects with precision.

Qualifications

• Proficient in Word, Excel, PowerPoint, and Adobe Acrobat.
• Strong knowledge of business English, spelling, and basic accounting principles.
• Ability to solve routine and non-routine problems in accordance with laws and regulations.
• Excellent keyboard skills due to high-volume letters, reports, memoranda, etc.
• Strong organizational and time-management abilities.

Responsibilities

• Manage daily administration and coordinate City Manager's schedule.
• Prepare Commission meeting agenda and related papers.
• Prepare correspondence, interoffice forms, and requisitions.
• Assist callers and visitors, directing them to the proper department.
• File and organize records, manage notices and directives.
• Coordinate travel for City Commissioners and staff.
• Take minutes at meetings when needed.
• Notarize documents executed by Mayor and City Manager.
• Support public relations and general administrative tasks.

Skills

MS Office

Decision making

Public relations

Interpersonal skills

Education

High school diploma

Secretarial training

Accounting techniques courses

Office management training

Tools

Adobe Acrobat

Job description

The City of Johnson City, Tennessee is seeking an Executive Assistant to provide complex clerical and administrative support in the City Manager's office. You will manage schedules, prepare agendas, handle correspondence, and serve as the central point of contact for the public and Board of Commissioners.

Ideal candidates will have strong typing, keyboard, and office software skills, plus the ability to work independently, exercise good judgment, and coordinate multiple projects with precision.