Executive Assistant to City Leadership — Strategic Partner

City-of-Oakland,-Ca; Oakland (CA); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Work/Life Balance

15 paid holidays

CalPERS retirement benefits

Health benefits

Job summary

The City of Oakland invites applications for an Executive Assistant in the Planning & Building Department. You will serve as a trusted partner to department leadership and coordinate priorities to ensure critical work is carried out efficiently.

This role offers exposure to department-wide initiatives, cross‑functional collaboration, and professional growth in a fast-paced public sector environment. The position emphasizes organization, proactive problem-solving, and discreet handling of

Qualifications

• Associate's degree required; a bachelor's degree is desirable.
• Two years of progressively responsible experience as an Administrative Assistant II or five years in executive-level support.
• Strong proficiency with Microsoft Office suite and document management.

Responsibilities

• Manage executive calendar, appointments, meetings, priorities, and day-to-day needs.
• Coordinate complex schedules, resolve conflicts, and prepare executives for commitments.
• Schedule meetings, develop agendas, prepare materials, take notes, and track follow-up items.
• Organize sensitive documents and ensure proper handling of confidential information.
• Draft, proofread, format, and coordinate executive materials and reports.
• Monitor outstanding matters and ensure timely follow-ups with staff and customers.
• Manage the department's council agenda process.

Skills

Attentive

Adaptable

Reliable

Organized

Proactive

Knowledgeable

Confidentiality

Self-directed

Education

Associate's degree

Bachelor's degree desirable

Tools

Microsoft Office

Outlook

Word

Excel

Teams

Job description

The City of Oakland invites applications for an Executive Assistant in the Planning & Building Department. You will serve as a trusted partner to department leadership and coordinate priorities to ensure critical work is carried out efficiently.

This role offers exposure to department-wide initiatives, cross‑functional collaboration, and professional growth in a fast-paced public sector environment. The position emphasizes organization, proactive problem-solving, and discreet handling of