Executive Assistant to Chief Veterinary Officer

University of California, Davis; Davis (CA); On-site; USD 41,000 - 58,000; Full time

Benefits offered by this job

Vacation & Holidays

Sick Leave

Continuing Education allowance

Wellness programs

Job summary

UC Davis Veterinary Medical Teaching Hospital (VMTH) seeks an organized, confidential administrator to support the Office of the Chief Veterinary Medical Officer and VMTH Leadership. The role includes managing visitor programs, handling financials, and coordinating committee activities and events to ensure smooth operations.

The successful candidate will develop confidential materials, maintain discretion, and assist with house officer and student affairs tasks while navigating high-demand

Qualifications

• Experience providing high level administrative support including managing complex calendars and schedules.
• Apply organizational policies to ongoing administrative issues.
• Strong judgment in responding to issues and concerns.
• Excellent oral and written communication with diverse stakeholders.
• Organizational skills with ability to multi-task under time pressure.
• Proficiency with Windows, Word, Excel, email and internet.

Responsibilities

• 80-90%: Administrative support to CVMO and VMTH Leadership.
• 10%: Purchasing and miscellaneous tasks.
• Manage visitor programs including financial transactions and regulatory compliance.
• Prepare confidential materials for committees and events and maintain confidentiality.
• Support house officer and student affairs assignments.

Skills

Calendar management

Event coordination

Verbal communication

Written communication

Confidentiality

Policy interpretation

Tools

Windows OS

Microsoft Word

Microsoft Excel

Email clients

Internet tools

Job description

UC Davis Veterinary Medical Teaching Hospital (VMTH) seeks an organized, confidential administrator to support the Office of the Chief Veterinary Medical Officer and VMTH Leadership. The role includes managing visitor programs, handling financials, and coordinating committee activities and events to ensure smooth operations.

The successful candidate will develop confidential materials, maintain discretion, and assist with house officer and student affairs tasks while navigating high-demand