Executive Assistant to Chief Operating Officer

VFC Lightning Protection; North Salt Lake (UT); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Health insurance

401(k) with company matching

Paid time off

Life insurance

Team events

Company swag

Job summary

VFC Group, headquartered in North Salt Lake, Utah, is seeking a highly organized Executive Assistant to support the COO. This role focuses on maintaining efficiency, organization, and clear communication across the business, enabling leadership to concentrate on strategic initiatives.

With a fast-growing environment, the position offers opportunities to coordinate special projects, events, and executive travel while demonstrating discretion and proactive problem solving.

Qualifications

• Minimum of 2 years of professional office administration experience.
• Proficiency in Microsoft Office 365, especially Excel.
• High school diploma or equivalent required.
• Strong organizational, communication, and multitasking skills.
• Positive, adaptable, and solutions oriented mindset.

Responsibilities

• Coordinate and manage special projects.
• Oversee and support the Employee Appreciation Program.
• Plan and coordinate internal company events, including summits, holiday parties, team lunches, and meetings.
• Book and manage executive travel arrangements.
• Provide administrative and operational support as needed.
• Maintain organization across multiple priorities and deadlines.

Skills

Organizational skills

Communication

Multitasking

Initiative

Education

High school diploma or equivalent

Tools

Microsoft Office 365

Excel

Job description

The VFC Group is the nation’s largest lightning protection and grounding company, with headquarters in North Salt Lake, Utah, and more than 13 locations across the United States. As an industry leader, we specialize in protecting people, property, and infrastructure through high-quality lightning protection solutions nationwide.

We are currently seeking a highly organized, proactive, and detail-oriented Executive Assistant to join our team at our North Salt Lake headquarters. This is an exciting opportunity to work alongside executive leadership in a fast-growing company that values professionalism, initiative, and long-term career development.

Why Join VFC Group?

At VFC Group, we believe our employees are the foundation of our success. We are committed to creating a positive, growth-oriented environment where motivated individuals can build meaningful careers.

We offer:

• Competitive salary with growth opportunities
• Medical, dental, and vision insurance
• 401(k) with company matching
• Paid time off
• Life insurance
• Company events and team-building activities
• Company swag and employee appreciation programs

Position Overview

As the Executive Assistant supporting our COO, you will play a key role in helping maintain organization, efficiency, and communication across multiple areas of the business. This position requires someone who is dependable, adaptable, and able to manage a variety of responsibilities with professionalism and discretion.

By handling day-to-day operational and administrative tasks, you will help enable leadership to focus on strategic company initiatives and continued growth.

Responsibilities

• Coordinate and manage special projects
• Oversee and support the Employee Appreciation Program
• Plan and coordinate internal company events, including summits, holiday parties, team lunches, and meetings
• Book and manage executive travel arrangements
• Provide administrative and operational support as needed
• Maintain organization across multiple priorities and deadlines

Required Qualifications

• Minimum of 2 years of professional office administration experience
• Proficiency in Microsoft Office 365, especially Excel
• High school diploma or equivalent
• Strong organizational, communication, and multitasking skills
• Positive, adaptable, and solutions-oriented mindset
• Strong willingness to learn and take initiative

Preferred Qualifications

• Experience working in the construction industry
• Experience supporting executive or C-level leadership

VFC is an Equal Opportunity Employer.

Job Type: Full-time

Schedule: 8-hour shift