Executive Assistant

V-1 Consulting; Denver (CO); Hybrid; USD 65,000 - 90,000; Full time

Job summary

V-1 Consulting is seeking an Executive Assistant to the CEO to be the operational backbone for the President and leadership team. You will manage calendars, travel, events, and communications with significant autonomy and direct exposure to how the business runs.

You will own HR operations, onboarding, records, PTO, and offer letters, while maintaining discretion and high judgment in confidential matters. This role combines strategic coordination with hands-on execution in a fast-growing

Qualifications

• Five or more years of senior-executive support experience.
• Experience supporting a CEO or founder-level executive preferred.
• Strong discretion and judgment in confidential matters.

Responsibilities

• Coordinate and manage calendars, travel, and communications for the President and leadership team.
• Prepare meetings and serve as the point of contact for scheduling with internal teams, clients, and vendors.
• Own day-to-day HR administration, onboarding, records, PTO, and offer letters, ensuring audit-ready documentation.

Skills

Ownership

Discretion

Communication

MS Office

Tools

TriNet

BigTime

Job description

V-1 Consulting is a rapidly growing small business specializing in Aviation Construction Management Consulting. With projects at airports across the United States, our focus is delivering an exceptional experience for our clients and partners - evidenced in our long-standing relationships with major airlines and construction firms. We take culture seriously. We believe in promoting from within, supporting professional development, and giving our people the tools and autonomy to do their best work. We empower our employees to help V-1 grow and to build careers they are proud of. We are growing fast - new markets, new programs, new challenges. To get there, we need exceptional people who are ready to own their work and build something that lasts.

About the Role

The Executive Assistant to the CEO is the operational backbone behind V-1's President and leadership team. You'll own the details, take work off their plates, and make sure nothing falls through the cracks, working with significant autonomy and direct exposure to how the business runs. This is a role for someone who anticipates needs before they are voiced, executes reliably, and takes quiet ownership of the follow-through.

Responsibilities

You will own the following:

• Coordination & Follow-Through: Keep the President's and leadership team's priorities on track, run the leadership meeting cadence, and catch issues before they become problems.
• Executive Support & Scheduling: Manage the President's calendar, travel, and communications; prepare them for every meeting; serve as the point of contact for scheduling across internal teams, clients, and vendors.
• HR Operations: Own day-to-day HR administration, including onboarding, employee records, PTO, and offer letters, and keep documentation compliant and audit-ready.

Qualifications

• Experience: Five or more years supporting senior executives, ideally a CEO or founder, with a track record of ownership and sound judgment.

Required Skills

• Ownership: Proven ability to juggle complex, competing priorities and own tasks end to end with minimal direction.
• Discretion: Mature judgment handling confidential business, financial, and personnel matters.
• Communication: Strong writing and materials-building skills for executive- and client-ready communications.
• Technical foundation: Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).

Preferred Skills

• Background: Experience in an executive assistant, business partner, or operations support role.
• HR exposure: Onboarding, HRIS, and compliance experience, ideally with systems such as TriNet and BigTime.
• Industry exposure: Aviation, construction, engineering, or professional services.

Pay range and compensation package

• Pay: $65,000.00 - $90,000.00 per year
• Location: 12015 E 46th Ave Ste 650, Denver, CO 80239 (3 days in office, 2 days remote)