Executive Assistant to Chief of Staff

Career Group; San Francisco (CA); On-site; USD 100,000 - 130,000; Full time

Job summary

A dynamic investment firm in San Francisco is looking for an Executive Assistant to the Chief of Staff. This unique role entails providing high-level administrative support, managing complex schedules, and coordinating personal assistance tasks. Ideal candidates are proactive, organized, and possess strong communication skills, ready to thrive in a fast-paced environment while handling sensitive information discretely.

Qualifications

• 3–5 years of experience in EA/PA capacity, ideally in relevant sectors.
• Strong organizational skills and attention to detail required.
• Ability to work with discretion and sound judgment.

Responsibilities

• Provide comprehensive administrative support to the Chief of Staff.
• Manage complex calendars, meetings, and priorities.
• Coordinate detailed travel arrangements and assist with project coordination.

Skills

Organizational Skills

Attention to Detail

Written Communication

Verbal Communication

Emotional Intelligence

Proactivity

Discretion

Tech Savvy

Education

Bachelor’s Degree

Tools

Microsoft Office

Google Workspace

Slack

Job description

Job Title: Executive Assistant to Chief of Staff

Location: San Francisco, CA (On-site)

Salary: $100k - $130k

A dynamic and fast-paced investment firm is seeking a motivated and detail-oriented Executive Assistant to support the Chief of Staff to the Founder. This is a high-trust, hybrid role that combines executive-level administrative support, project coordination, and elements of personal assistance. The ideal candidate is proactive, highly organized, and thrives in an environment that values discretion, flexibility, and initiative. This is a unique opportunity for a rising professional who is eager to grow within a collaborative, high-performing environment.

Key Responsibilities:

Executive Support

• Provide comprehensive administrative support to the Chief of Staff
• Manage complex and ever-changing calendars, meetings, and priorities
• Coordinate detailed travel arrangements and prepare briefing materials
• Track deadlines, manage follow-ups, and assist with project coordination
• Draft and edit emails, decks, and internal documentation
• Collaborate closely with the Chief of Staff on firm-wide initiatives

Personal Assistant Coordination

• Manage logistics related to personal tasks and errands with discretion
• Coordinate vendors, household staff, and event logistics for the corporate apartment
• Assist with entertainment, catering, and on-site event needs
• Act as a gatekeeper and trusted proxy, handling sensitive information and communications
• Maintain a high level of responsiveness, adaptability, and professionalism

Qualifications:

• 3–5 years of experience in a similar EA/PA capacity, ideally within private equity, venture capital, tech, family office, or high-growth environments
• Bachelor’s degree preferred
• Strong organizational skills and attention to detail
• Excellent written and verbal communication
• High emotional intelligence with a proactive and dependable work ethic
• Ability to work with discretion and sound judgment in high-pressure situations
• Tech-savvy; proficient in Microsoft Office, Google Workspace, and collaboration tools such as Slack
• Valid California driver’s license required

This position offers the chance to play a meaningful role in a high-impact, fast-moving environment - ideal for someone who is resourceful, calm under pressure, and energized by providing high-level support with excellence.

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We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the SF Fair Chance Initiative for Hiring.