Executive Assistant to Chief Financial Officer

Oklo; Santa Clara (CA); Hybrid; USD 70,000 - 100,000; Full time

Job summary

A clean energy company is seeking an experienced Executive Assistant to support their CFO in Santa Clara, CA, or remotely. This role demands advanced organizational skills, technical proficiency, and the ability to thrive in a dynamic environment, with responsibilities ranging from calendar management to preparing vital documents. Candidates must have a passion for clean energy and the flexibility to adapt to various tasks while supporting the finance team and other executives.

Benefits

Flexible time off

Equity

Competitive pay

401k

Health insurance

Flexible work hours

Qualifications

• Experience as an executive assistant or similar role preferred.
• Strong ability to adapt to new tools and software.
• Knowledge of the nuclear power industry is a plus.

Responsibilities

• Manage and prioritize the CFO's calendar and communications.
• Prepare presentations and critical financial documents.
• Handle ad-hoc tasks, showcasing resourcefulness.

Skills

Organizational skills

Communication skills

Technical proficiency

Attention to detail

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Office Suite

Google Suite

Slack

Atlassian

Asana

Job description

Executive Assistant to Chief Financial Officer

Santa Clara, CA or Remote

Thanks for your interest in Oklo! We are searching for an Executive Assistant to Oklo's Chief Financial Officer to join our team.

Position Overview:

Oklo is seeking an experienced, dynamic, technically capable Executive Assistant to support our Chief Financial Officer. This role demands a combination of administrative prowess, flawless execution of tasks, a team player and the agility to navigate a fast-moving company in an exciting industries of advanced fission (nuclear energy) and radio isotope production. The position will also provide support to the Finance team overall and other critical roles like Head of Legal.

Key Responsibilities:

• Provide comprehensive support to the CFO, including calendar management, coordinating meetings, and handling travel arrangements.
• Serve as a liaison between CFO and other internal departments as well as external stakeholders.
• Efficiently process and distill a high volume of incoming information, presenting it in a prioritized manner to CFO, and facilitating subsequent actions.
• Prepare and edit presentations, reports, and other critical financial related documents, ensuring accuracy and timely delivery.
• Manage confidential information with discretion, upholding the company's data protection standards.
• Proactively address and resolve administrative and technical challenges.
• Assist with project coordination, ensuring milestones are met and updates are communicated effectively.
• Handle ad-hoc tasks and projects as required, showcasing resourcefulness and adaptability.
• Schedule events with key stakeholders efficiently and smoothly.
• Work in close collaboration with other Executive Assistants in the company.

Requirements:

• Bachelor’s degree or equivalent experience.
• Proven experience as an executive assistant or in a similar role, with a preference for those familiar within technical environments.
• Strong technical proficiency with the ability to quickly adapt to new tools and software including Google Suite, Slack, Box, Atlassian, Asana, Microsoft Office, Greenhouse, Ramp, and Navan.
• Exceptional organizational skills and attention to detail.
• Excellent communication skills, both verbal and written.
• Ability to work in a fast-paced environment, multitask, and prioritize tasks.
• A proactive, entrepreneurial mindset, with the ability to anticipate needs and challenges.
• Knowledge of the nuclear power industry is a plus, but not required.
• In your cover letter, please include, describe and link to any creative work you are particularly proud of whether that be an event you planned, artwork, article/blog post, a website you designed, or even a social media account.

Who you are:

• You are passionate about clean energy and making advanced fission a reality
• You have a go get-it attitude
• You love doing all kinds of things and working in a place where no day is the same
• You’re savvy with technology and like learning new software
• You have worked a good amount with Microsoft Office Suite and Adobe Acrobat - you know how to do tracked changes and add redlining or comments to documents, you know how to create PDFs, or at least you are a quick learner or know how to figure it out!
• You have excellent grammar and spelling!
• You can handle having a lot of different tasks at a time and know how to prioritize and multitask
• Excellent written and verbal communication skills in English, although other language skills are awesome too
• Strong attention to detail
• You are a relatively early riser and don’t mind helping out in the early morning east coast time
• You are comfortable with flexible hours and working remotely

Salary may fall outside of the range provided and will be dependent on applicant experience.

Oklo offers flexible time off, equity, competitive pay, 401k, health insurance, FSA, flexible work hours, and other benefits.

About Oklo Inc.: Oklo Inc. is developing fast fission power plants to deliver clean, reliable, and affordable energy at scale; establishing a domestic supply chain for critical radioisotopes; and advancing nuclear fuel recycling to convert nuclear waste into clean energy. Oklo was the first to receive a site use permit from the U.S. Department of Energy for a commercial advanced fission plant, was awarded fuel material from Idaho National Laboratory, and submitted the first custom combined license application for an advanced reactor to the U.S. Nuclear Regulatory Commission. Oklo is also developing advanced fuel recycling technologies in collaboration with the U.S. Department of Energy and U.S. National Laboratories.

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The questions in this section are for the sole purpose of ensuring compliance with U.S. regulations concerning the export of controlled or protected technologies or information, including 10 CFR Part 810 and 15 CFR Parts 730-774. Oklo is required to obtain answers to these questions from job applicants to ensure Oklo's compliance with these export regulations. If you are a U.S. Person, the export control regulations will not limit the technical information that Oklo can share with you after you start work. If, however, you are not a U.S. Person, the export control regulations may restrict the technical information to which we can give you access until and unless Oklo acquires an export authorization or license from the US government. If you are offered a position, it will be dependent on Oklo being able to satisfy all of the applicable export control requirements for your position, including acquiring any necessary export authorizations or licenses from the US government.

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The questions in this section are for the sole purpose of ensuring compliance with U.S. regulations concerning the export of controlled or protected technologies or information, including 10 CFR Part 810 and 15 CFR Parts 730-774. Oklo is required to obtain answers to these questions from job applicants to ensure Oklo's compliance with these export regulations. If you are a U.S. Person, the export control regulations will not limit the technical information that Oklo can share with you after you start work. If, however, you are not a U.S. Person, the export control regulations may restrict the technical information to which we can give you access until and unless Oklo acquires an export authorization or license from the US government. If you are offered a position, it will be dependent on Oklo being able to satisfy all of the applicable export control requirements for your position, including acquiring any necessary export authorizations or licenses from the US government.

Please identify yourself as one of the following A, B, or C as describedbelow: *

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A . U.S. Person, which is defined for export control purposes as either:

a U.S. citizen

a U.S. national (one born in American Samoa or the Commonwealth of the Northern Mariana Islands)

a U.S. lawful permanent resident (commonly referred to as a “green card holder”), or

a protected person under the Immigration and Nationality Act (such as an individual who the U.S. government has granted asylum or refugee status)

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B . Nota U.S. Person, as defined above,andaffiliation as a citizen, national, or permanent resident ofonlycountries listed in List Ibelow.This list is derived from 10 CFR Part 810, Appendix A, which is linked here . Because the U.S. government can change this list of countries at any time, please use the link to view the regulations in Appendix A instead of relying on the list below.

List I

Australia

Germany

Poland

Austria

Greece

Portugal

Belgium

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Romania

Brazil

Indonesia

Slovakia

Bulgaria

Ireland

Slovenia

Canada

Italy

South Africa

Colombia

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