Executive Assistant to Chief Executive Officer

Optifino; New York (NY); On-site; USD 60,000 - 85,000; Full time

Job summary

Optifino is seeking an Executive Assistant to support the CEO in maximizing business development and investor relations efforts. This high-autonomy role requires exceptional interpersonal skills, organization, and the ability to thrive under pressure, delivering effective results in a fast-paced, innovative environment.

Benefits

Comprehensive health benefits

Competitive compensation

Equity options

PTO

Qualifications

• Prior experience as an Executive Assistant or Chief of Staff in a fast-paced environment.
• Ability to manage logistics and high-stakes communication.
• Exceptional organization and problem-solving skills.

Responsibilities

• Manage and optimize the CEO’s calendar and inbox.
• Draft briefs and manage meeting follow-ups.
• Track interactions with stakeholders and maintain priorities.

Skills

Communication

Judgment

Discretion

Resilience

Education

Bachelor's degree or equivalent experience

Job description

Executive Assistant to Chief Executive Officer

Executive Assistant to Chief Executive Officer

1 week ago Be among the first 25 applicants

This range is provided by Optifino. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$60,000.00/yr - $85,000.00/yr

Direct message the job poster from Optifino

Operations | ex-Lemonade | ex-Goldman Sachs

About Us

Optifino is an insurtech platform and marketplace built by accomplished financial services veterans to radically simplify the permanent life insurance buying process. We're building a modern platform for agents and advisors – pairing a fully digital experience with white-glove back office support.

What You’ll Do

We’re hiring an Executive Assistant to support our CEO, David Kleinhandler, in maximizing his impact across business development and investor relations. This is a high-trust, high-autonomy role for someone who thrives under pressure and has an exceptional ability to anticipate needs, manage complexity, and execute with precision. You’ll work directly with David to streamline his day, keep priorities on track, and create leverage in every interaction – freeing him to focus on growth and strategy.

Key Responsibilities:

• Manage and optimize David’s calendar and inbox to protect strategic time and ensure responsiveness to key stakeholders.
• Own meeting prep and follow-up by drafting briefs, logging action items, and ensuring timely next steps are completed.
• Track all external interactions with leads, investors, and partners, and coordinate follow-up sequences to maintain momentum.
• Maintain visibility into David’s priorities and deliverables, proactively managing tasks and shifting focus as needed.
• Send weekly executive summaries with updates on meetings, follow-ups, completed work, and upcoming focus areas.
• Book and manage all travel logistics, build detailed itineraries, and handle changes or cancellations as needed.
• Keep documents, decks, notes, and shared files organized and easily accessible across platforms.
• Filter inbound requests, enforce time protection, and act as a strategic gatekeeper.
• Support special projects with light research, presentation prep, and hands-on execution as a force multiplier.

You Might Be a Fit If You…

• Are a steady presence who can navigate urgency and shifting dynamics with calm and resilience
• Thrive on creating order from chaos and get energy from being indispensable
• Have exceptional judgment, discretion, and communication skills
• Are equally comfortable managing logistics and drafting high-stakes correspondence
• Anticipate needs before they’re voiced and solve problems before they escalate
• Have prior experience in a high-level Executive Assistant, Chief of Staff, or similar support role in a startup or fast-moving business environment

Bonus Points For:

• Sales or cold-calling experience

Why Join Us?

• Ground-floor opportunity to build and scale an innovative insurtech platform
• Work directly with accomplished financial services veterans in a collaborative culture
• Competitive compensation including base salary, bonuses, equity, comprehensive health benefits and PTO

Optifino is an equal opportunity employer and prohibits discrimination and harassment of any kind. We celebrate diversity and are committed to creating an inclusive environment for all employees. As required by the New York City Pay Transparency Law, the annual base salary range for this position is $60,000 - $85,000 base salary, plus variable compensation based on team revenue targets and agent recruitment milestones. The actual salary offered will be determined by factors including location, skills, qualifications, and experience. Employees may also be eligible for additional compensation including bonuses and equity.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Financial Services and Insurance

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Inferred from the description for this job

Medical insurance

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