Executive Assistant to Chief Legal Officer – Global Investment Firm

Career Group; New York (NY); On-site; USD 150,000 - 160,000; Full time

Job summary

An established industry player is seeking an experienced Executive Assistant to support their Chief Legal Officer. This pivotal role demands a highly organized individual with strong attention to detail and the ability to thrive in a fast-paced environment. The ideal candidate will have extensive experience in legal support, exceptional communication skills, and a proven track record of maintaining confidentiality. With a competitive salary and a range of benefits including a 401k match and generous vacation time, this opportunity offers a chance to be part of a dynamic team in a prestigious investment firm located in the heart of New York City.

Benefits

Medical insurance

Vision insurance

401(k)

Paid maternity leave

Paid paternity leave

Disability insurance

Free daily lunch

15 days’ vacation

Qualifications

• 10+ years of Executive Assistant experience required.
• Must have experience supporting General Counsel or CLO.
• Ability to perform duties with high confidentiality.

Responsibilities

• Manage busy Outlook calendar and schedule appointments.
• Assist with legal documentation and filing.
• Coordinate travel arrangements and maintain office supplies.

Skills

Executive Assistant experience

Legal EA support experience

Strong communication skills

Attention to detail

Multi-tasking abilities

Confidentiality and integrity

Relationship building

Tools

Microsoft Office Suite

Concur

Job description

Executive Assistant to Chief Legal Officer – Global Investment Firm

Executive Assistant to Chief Legal Officer – Global Investment Firm

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This range is provided by Career Group. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$150,000.00/yr - $160,000.00/yr

Executive Assistant to Chief Legal Officer – Global Investment Firm

One of the world’s prominent investment firms seeks to hire an experienced Executive Assistant with strong attention to detail to support their Chief Legal Officer. This is a role for a motivated candidate who work well in a team-driven working group, are highly motivated, intelligent, have sound judgment and have demonstrated excellence in prior endeavors.

Salary commensurate with experience: $150-160k base range, discretionary bonus + great benefits, free daily lunch, 401k match, 15 days’ vacation + sick/personal/holidays

Location: Onsite Monday – Friday in Midtown East, NYC

Hours: 8:30am-6pm with a 24/7 mentality as needed

Responsibilities include:

• Managing ever-changing and extremely busy Outlook calendar including scheduling internal and external appointments, confirming meetings, coordinating with other assistants
• Assist with legal documentation, paperwork, filing, editing
• Booking conference rooms for internal and external meetings; meeting and greeting guests, registering guests in the visitor system
• Completion of detailed corporate expenses in Concur including tracking receipts and reimbursements
• Coordinating light travel arrangements including flights, visas/passports, cars, hotels, and other reservations
• Maintaining and organizing files
• Monitoring and maintaining office equipment and inventory supplies

Qualifications:

• 10+ years of Executive Assistant experience - Legal EA support experience is a must.
• Must have experience supporting General Counsel, CLO, Attorneys/Partners at Law Firms, etc.
• Strong communication skills; high EQ
• Highly organized with strong attention to detail
• Ability to multi-task and prioritize competing tasks and deadlines
• Perform duties with the highest level of confidentiality and professional integrity
• Experience with coordinating travel arrangements
• An independent worker with strong follow-through skills
• Ability to build relationships with key players and management
• Extensive experience with Microsoft Office Suite & Concur for expenses

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Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

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Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

Paid maternity leave

Paid paternity leave

Disability insurance

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