Executive Assistant to CFO & Founder / CEO

SBH Fashion; Beverly Hills (CA); On-site; USD 100,000 - 130,000; Full time

Job summary

SBH Fashion in Beverly Hills is seeking an exceptional Executive Assistant to support the CFO. The ideal candidate will manage complex schedules, draft high-level communications, and coordinate cross-functional operations within a fast-growing fashion brand.

The role demands a polished professional with at least 5 years of experience and a strong interest in fashion, offering ample exposure to both analytical and creative business sides.

Qualifications

• Prior experience in a fashion brand or strong interest in fashion.
• Minimum 5 years supporting high-level executives.
• Ability to handle confidential data with integrity.

Responsibilities

• Oversee and optimize complex calendars for the CFO.
• Draft and manage high-level communications.
• Lead logistics for executive meetings.

Skills

Organizational skills

Time management

Interpersonal skills

Advanced Microsoft Office skills

Knowledge of fashion industry

Tools

Microsoft Office Suite

Google Workspace

Job description

Overview

We are seeking an exceptional, high-caliber Executive Assistant (EA) to directly support our CFO, whose executive portfolio extends far beyond traditional finance to encompass global operations—including buying, creative, logistics, strategy, sourcing, marketing, and other departments within the operations.

As the EA, you will operate at the nerve center of a fast-growing fashion brand, gaining broad exposure across both the analytical and creative sides of the business. You will act as the CFO’s strategic gatekeeper and operational partner, ensuring day-to-day business moves seamlessly while managing rapid shifts in priority. Additionally, you will provide ad-hoc scheduling and hospitality support to the CEO.

Serving as the primary point of contact for both internal and external stakeholders, you will act as a strategic gatekeeper and trusted partner. The ideal candidate thrives in a fast-paced environment, possesses impeccable judgment, and can expertly manage highly sensitive and confidential information with absolute discretion.

The ideal candidate is hyper-organized, fiercely detail-oriented, and thrives in a fast-paced, creative environment where priorities evolve daily. If you are a resilient, tech-forward professional with a deep appreciation for the fashion industry and a knack for high-level problem solving, this role offers unparalleled visibility and impact.

Key Responsibilities

Executive Support & Calendar Management

• Precision Scheduling: Oversee and optimize complex calendars for the CFO, managing competing priorities and gatekeeping time effectively.
• Executive Communications: Draft, refine, and manage high-level organizational communications, including emails, memos, and directives.
• Meeting Prep & Hospitality: Lead logistics for executive meetings, ensuring flawless execution of materials, room setup, and catering/meals.
• CEO Support: Provide targeted, ad-hoc support to the CEO, primarily focused on calendar alignment and meal coordination.
• Adaptability: Work independently from conception to completion under tight deadlines, effortlessly adapting to changing priorities, delays, or unexpected events in a fast-moving retail/e-commerce landscape.

Cross-Functional Operations & Culture

• Broad Operational Liaison: Coordinate across the CFO's diverse portfolio (Logistics, Sourcing, Buying, Creative, and Marketing) to track project milestones and ensure cross-functional alignment. Work closely with the department leaders to monitor ongoing projects, and follow up with direct reports on deadlines.
• Facilities & Internal Partners: Manage ad-hoc operational requests with housekeeping, security, HR, and external vendors to maintain seamless workplace operations.
• Expense & Project Tracking: Oversee expense management, reconciliation, and administrative tracking for the CFO's office.
• Culture & Team Engagement: Partner with HR to help plan and execute internal cultural initiatives, company events, and holiday celebrations.

Strategic & Creative Input

• Business Exposure: Act as a sounding board and administrative anchor for the CFO across business decisions, leveraging a strong interest in fashion to add context and value to creative, buying, and marketing discussions.

Personal Logistics

• Travel & Personal Support: Handle ad-hoc personal matters for the CFO as required, with a primary focus on personal travel coordination.

Requirements

• Prior experience within a fashion brand, or a deep, proactive interest in the business of fashion, is essential.
• Minimum of 5+ years of experience supporting high-level executives in fast-paced, agile environments.
• A strong interest in leveraging modern productivity software and AI tools to automate workflows and maximize efficiency & output.
• Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace. Ability to build clean presentations and manage basic data/spreadsheets for financial or operational review.
• Highly resilient; able to manage a rapid pace, shifting timelines, and multiple business tracks without getting rattled.
• Proven ability to handle highly confidential financial, strategic, and personal data with total integrity.
• A polished, service-oriented interpersonal style that enables smooth collaboration with everyone from internal teams and external VIPs & talent.
• Highly effective written and verbal communication skills, with flawless grammar, punctuation, and professional tone.
• A natural inclination toward organization; you spot gaps before they become issues.

Salary: $100,000 – $130,000