Executive Assistant to CFO, CLO and COO Community & State - Minnetonka, MN

UnitedHealth Group; Minnetonka (MN); Hybrid; USD 47,000 - 83,000; Full time

Benefits offered by this job

Benefits package

Equity stock purchase

401k plan

Job summary

UnitedHealthcare, part of UnitedHealth Group, is seeking an Executive Assistant to support the CFO, CLO and COO, Community & State, in a fast-paced enterprise environment. The role is four days onsite in Minnetonka with one day offsite, requiring discretion and strong organizational skills.

Responsibilities include calendar management, travel arrangements, preparing materials, and coordinating with the C&S Finance leadership team.

Qualifications

• 5+ years of executive admin support for senior leaders.
• Experience managing complex calendars, travel, and meetings.
• Ability to handle confidential information with discretion.
• Proficiency with Microsoft Office and collaboration tools.

Responsibilities

• Provide executive support to the CFO, CLO, and COO, including calendar and travel management.
• Coordinate meetings, prepare materials, and track decisions and actions.
• Handle sensitive information with discretion and professionalism.
• Support AI-enabled productivity tools and meeting logistics for in-person, hybrid, and virtual formats.
• Act as gatekeeper and liaison for the C&S Finance leadership team.
• Assist with office operations, onboarding, and special projects as needed.

Skills

Executive support

Calendar management

Travel coordination

Confidentiality

Microsoft Office

Tools

Microsoft Copilot

SharePoint

Job description

At UnitedHealthcare, we're simplifying the health care experience, creating healthier communities and removing barriers to quality care. The work you do here impacts the lives of millions of people for the better. Come build the health care system of tomorrow, making it more responsive, affordable and optimized. Ready to make a difference? Join us in making healthcare work better for everyone through people-led, responsible AI while Caring. Connecting. Growing together.

UnitedHealthcare (UHC) is seeking a highly capable Executive Assistant to support the CFO, CLO and COO, Community & State and team in a fast paced, highly visible enterprise environment. This role is critical to the effectiveness of the team, requiring exceptional judgment, discretion, confidentiality, and the ability to anticipate needs in a dynamic enterprise setting.

The Executive Assistant serves as a trusted partner to the CFO, CLO and COO, Community & State, enabling seamless operations, optimizing time and priorities, and facilitating effective communication and coordination across enterprise teams. The ideal candidate brings solid executive presence, advanced organizational skills, and the ability to operate with confidence at the most senior levels of the organization.

This role is based in the Minnetonka, which is defined as four days onsite, and one day offsite per week.

Primary Responsibilities

• Provide primary executive support to the CFO, CLO and COO, Community & State and team, including comprehensive calendar management, meeting coordination, travel arrangements, expense management, and day-to-day operational support
• Proactively anticipate needs and remove obstacles by leveraging a deep understanding of the leader's priorities and context to independently triage requests and accelerate effective decision-making
• Serve as a key partner to the C&S Finance leadership team, coordinating closely with other executive assistants across the enterprise
• Perform BSL duties for C&S finance team
• Ensure the CFO, CLO and COO, Community & State are prepared for meetings by anticipating needs, assembling decision-ready materials, and capturing key decisions and follow-ups to drive timely completion
• Handle sensitive, confidential, and time critical information with the utmost discretion, professionalism, and adherence to internal policies and procedures
• Prepare, coordinate, and distribute materials for executive meetings, board level interactions, and external engagements
• Ensure all meeting logistics, technology, and resources are fully prepared and functioning for in person, hybrid, and virtual meetings
• Act as a gatekeeper and liaison for the leader's office, triaging requests, exercising sound judgment, and independently determining appropriate action
• Attend meetings as requested; capture notes, track decisions and action items, and follow up to ensure timely completion leveraging AI tools and resources such as Microsoft Copilot
• Prepare presentations, correspondence, reports, briefing materials, and executive communications using Microsoft Office tools
• Support enterprise initiatives and special projects, providing administrative and coordination support across business priorities
• Ensure flawless execution of executive travel, expense management, and logistics, enabling a seamless experience for the leaders
• Manage executive approvals and workflows (e.g., travel, expenses, agreements, procurement tools) with speed, accuracy, and discretion
• Coordinate with facilities, IT, and enterprise partners to support office needs, onboarding, and operational requirements as needed
• Support leadership meetings, offsites, and special projects requiring administrative coordination and follow-through
• Greet and support visiting executives, enterprise leaders, and external partners with professionalism and confidence

You’ll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in.

Required Qualifications

• 5+ years of experience providing executive level administrative support to senior leaders (VPs and above) within a large, complex organization (Fortune 500 preferred)
• Experience coordinating complex calendars, executive travel, leadership meetings, and enterprise initiatives
• Demonstrated advanced proficiency in Microsoft Outlook, Excel, PowerPoint, Word, Teams, and related collaboration tools
• Demonstrated experience anticipating executive needs, managing ambiguity, and exercising sound judgment independently
• Proven experience handling highly confidential information with discretion, tact, and professionalism
• Demonstrated solid executive presence and emotional intelligence with the ability to represent the office and interact confidently, professionally, and effectively with senior executives, internal partners, and external stakeholders
• Demonstrated exceptional organizational skills with experience managing multiple, competing priorities simultaneously
• Resides within reasonable commuting distance to Minnetonka, MN office; willing and able to work onsite in Minnetonka office four (4) days per week

Preferred Qualifications

• Experience supporting C-suite or enterprise growth, strategy, or commercial leaders
• Experience coordinating office moves including hardware and software requisitions, asset management, travel arrangements, new hire onboarding and other office management responsibilities
• SharePoint experience and comfort managing executive level content repositories
• Experience leveraging AI tools (e.g., Copilot) to enhance productivity and executive support effectiveness

Pay is based on several factors including but not limited to local labor markets, education, work experience, certifications, etc. In addition to your salary, we offer benefits such as, a comprehensive benefits package, incentive and recognition programs, equity stock purchase and 401k contribution (all benefits are subject to eligibility requirements). No matter where or when you begin a career with us, you’ll find a far-reaching choice of benefits and incentives. The hourly pay for this role will range from $34 to $60 per hour based on full-time employment. We comply with all minimum wage laws as applicable.

At UnitedHealth Group, our mission is to help people live healthier lives and help make the health system work better for everyone. Together, we are shaping the future of healthcare by harnessing technology and innovation to make care simpler to navigate, more affordable and more connected for the people we serve. We are committed to creating an inclusive workplace where everyone feels welcomed, valued, heard and respected, empowering people to bring their authentic selves to work and strengthening our collective impact through diverse talents, backgrounds, experiences and perspectives.

UnitedHealth Group and its affiliated brands are an Equal Employment Opportunity employer under applicable law and qualified applicants will receive consideration for employment without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or protected veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations.

UnitedHealth Group and its affiliated brands are a drug-free workplace. Candidates are required to pass a drug test before beginning employment.