Executive Assistant to CEO – Global Division (NYC, Onsite)

Career Group; New York (NY); On-site; USD 125,000 - 160,000; Full time

Benefits offered by this job

Excellent healthcare and benefits

401(k) with company contribution

Paid vacation and sick days

Volunteer days

Daily meals and snacks

Onsite work in Midtown West

Job summary

Hedge Fund in New York seeks an polished Executive Assistant to support the CEO of a newly launched division. This role blends prestige and entrepreneurial energy within a premier investment firm, onsite in Midtown West.

You will manage complex calendars, coordinate international travel, and support a four-person team as the division grows. The role offers strong benefits, discretionary bonus potential, and a fast-paced, trust-based culture.

Qualifications

• 7+ years of executive assistant experience in finance or asset management.
• Elite proficiency in Microsoft Office with advanced Outlook calendar and email management.
• Athlete mindset: highly energetic, proactive problem solver.
• Bachelor’s degree preferred, but not required.
• Impeccable polish, discretion, and communication skills.
• Strong professional references from previous supervisors.

Responsibilities

• Advanced Calendar Management: manage dense calendars via Outlook and align changes with priorities.
• Global Travel Coordination: plan complex domestic and international itineraries, with emphasis on Asia.
• Team Support: act as primary administrative anchor for the CEO’s current team of four and future staff.
• Operational Excellence: manage expenses, correspondence, meetings, and high-level meeting materials.
• Cross-Firm Collaboration: partner with the broader administrative network to ensure operational success.

Skills

Outlook calendar management

Discretion & communication

Education

Bachelor’s degree

Tools

Microsoft Office

Job description

Hedge Fund in New York seeks an polished Executive Assistant to support the CEO of a newly launched division. This role blends prestige and entrepreneurial energy within a premier investment firm, onsite in Midtown West.

You will manage complex calendars, coordinate international travel, and support a four-person team as the division grows. The role offers strong benefits, discretionary bonus potential, and a fast-paced, trust-based culture.