Executive Assistant to CEO - Calendar & Permits Pro

Wellbiltdoors; Ocala (FL); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Paid holidays

Vacation time

Health insurance after 90 days

Job summary

Well Bilt Industries USA, LLC is seeking an Executive Assistant to provide direct support to the CEO and help drive the efficiency of the leadership team. The role requires discretion, organization, and strong calendar and document management in a fast-paced, in‑office setting in Ocala, FL.

You will handle calendars, spreadsheets, permits, and confidential information, coordinate with teams, draft communications, and prepare reports for executive decisions. A background check is required.

Qualifications

• 4+ years of experience as an Executive Assistant or similar role.
• Strong proficiency in Microsoft Office Suite and Google Workspace.

Responsibilities

• Serve as the primary administrative support for the CEO.
• Maintain and coordinate the CEO’s calendar and meetings.
• Prepare and manage spreadsheets, reports, and documents for decisions.
• Handle permitting, paperwork, and compliance tasks.
• Manage communications on behalf of the CEO.
• Coordinate with internal staff, clients, and external partners.
• Maintain confidential files and sensitive information with discretion.
• Anticipate needs and assist with special projects across departments.
• Represent the CEO and company professionally.

Skills

Executive support experience

Organizational skills

Discretion and confidentiality

Proactive problem solving

Tools

Microsoft Office Suite (Excel, Word, Outlook)

Google Workspace

Job description

Well Bilt Industries USA, LLC is seeking an Executive Assistant to provide direct support to the CEO and help drive the efficiency of the leadership team. The role requires discretion, organization, and strong calendar and document management in a fast-paced, in‑office setting in Ocala, FL.

You will handle calendars, spreadsheets, permits, and confidential information, coordinate with teams, draft communications, and prepare reports for executive decisions. A background check is required.