Executive Assistant to CEO

BDA; Woodinville (WA); On-site; USD 125,000 - 135,000; Full time

Benefits offered by this job

Paid time off

Volunteer day

Summer Fridays

Medical, dental, vision insurance

401k

Tuition reimbursement

Mental health programs

Professional development

Job summary

BDA is seeking an Executive Assistant to the CEO in Woodinville, WA. This role is onsite and full-time, supporting the CEO with complex scheduling, travel planning, and confidential communications.

The ideal candidate has 5-7 years in a senior EA role within large enterprises, exceptional communication, and the ability to manage multiple priorities in a fast-paced environment.

Qualifications

• 5-7 years of experience in a senior-level Executive Assistant role supporting a CEO or C-suite executive in a Fortune 500/1000 environment.
• Availability to work non-standard business hours, including evenings and weekends.
• Demonstrated longevity supporting senior executive leadership in complex corporate environments.
• Proven expertise managing highly complex executive scheduling and shifting business priorities.
• Strong executive presence with exceptional written and verbal communication skills.
• Outstanding attention to detail, organizational ability, and follow-through.
• Advanced critical thinking and complex problem-solving capabilities.
• Ability to thrive in a demanding, high-accountability environment requiring adaptability and discretion.
• Experience handling sensitive information and executive-level matters with discretion.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Ability to lift up to 15 pounds and stand/move as needed during shifts.

Responsibilities

• Provide strategic, high-level administrative support to the CEO, including complex calendar management, meeting coordination, and travel planning.
• Manage dynamic scheduling across multiple priorities, stakeholders, and time zones.
• Prepare executive materials, presentations, reports, and confidential communications with high accuracy.
• Coordinate executive meetings, leadership sessions, and cross-functional initiatives with agendas and follow-up actions.
• Serve as a liaison between the CEO, internal teams, external partners, board members and senior stakeholders.
• Handle sensitive business information with the highest level of professionalism and discretion.
• Bring structure to fast-moving initiatives through prioritization, project coordination, and independent problem-solving.
• Support operational, administrative, and strategic initiatives driven by the Office of the CEO.

Skills

Calendar management

Meeting coordination

Travel planning

Scheduling

Executive support

Communication

Microsoft Office

Discretion

Tools

Microsoft Office Suite

Job description

Most companies claim to have the best people. We say to them, \"Keep dreaming.\" Our people are second to none. They set us apart with their entrepreneurial spirit and ambition. They come to us from the likes of Amazon, Microsoft, Nordstrom, Starbucks and the sports world, bringing energy, bold ideas and a willingness to dive into the unfamiliar. It's our people that make BDA the top global Merchandise Agency to work for.

Executive Assistant to the CEO
Location: Woodinville, WA (Onsite Required)
Employment Type: Full-Time

A leading enterprise organization is seeking a highly experienced Executive Assistant to directly support the CEO in a fast-paced, high-performance environment. This role requires exceptional executive presence, resilience, professionalism, and the ability to operate with discretion in a highly visible position supporting complex business operations.

The ideal candidate has extensive experience supporting a CEO or C-level executive within a Fortune 500 or Fortune 1000 environment and is accustomed to managing competing priorities, sophisticated scheduling demands, and high-pressure situations with precision and sound judgment.

Key Responsibilities

• Provide strategic, high-level administrative support to the CEO, including complex calendar management, meeting coordination, and domestic/international travel planning.
• Manage highly dynamic scheduling across multiple priorities, stakeholders, and time zones while anticipating conflicts and proactively identifying solutions.
• Prepare executive materials, presentations, reports, and confidential communications with exceptional attention to detail and accuracy.
• Coordinate executive meetings, leadership sessions, and cross-functional initiatives, including agendas, materials, follow-up actions, and tracking deliverables.
• Serve as a trusted liaison between the CEO, internal teams, external partners, board members, and senior stakeholders.
• Handle sensitive business information and confidential matters with the highest level of professionalism and discretion.
• Bring structure and organization to fast-moving initiatives through strong prioritization, project coordination, and independent problem-solving.
• Support operational, administrative, and strategic initiatives driven by the Office of the CEO in a rapidly evolving business environment.

Qualifications

• Availability to work non-standard business hours, including evenings and weekends.
• 5-7 years of experience in a senior-level Executive Assistant role supporting a CEO or C-suite executive within a Fortune 500 or Fortune 1000 organization.
• Demonstrated longevity supporting senior executive leadership in complex corporate environments.
• Proven expertise managing highly complex executive scheduling and shifting business priorities.
• Strong executive presence with exceptional written and verbal communication skills.
• Outstanding attention to detail, organizational ability, and follow-through.
• Advanced critical thinking and complex problem-solving capabilities.
• Ability to thrive in a demanding, high-accountability environment requiring adaptability, professionalism, and resilience under pressure.
• Experience handling sensitive information and executive-level business matters with discretion.Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Ability to safely lift and carry items weighing up to 15 pounds.
• Ability to remain standing and/or move throughout the workday as needed to perform job duties.

Preferred Qualifications

• Prior experience directly supporting a CEO in a large-scale enterprise environment.
• Background working within large-scale corporate, technology, professional services, or fast-growth organizations.
• Exposure to board support, legal, governance, contract, or compliance-related administrative processes is a plus.
• Strong project coordination and cross-functional collaboration experience preferred.

#LI-AH1
#onsite

We are pleased to share the base salary range for this position is $125,000-$135,000. If you are hired at BDA, your compensation will be determined based on factors that may include geographic location, skills, education, and experience. In addition to these factors, we believe in the importance of pay equity and consider internal equity of our current team members as a part of any offer. In the spirit of pay transparency, the range listed is the full base salary range for the role and hiring at the top of the range would not be typical, in order to allow for future salary growth. The range listed is just one component of BDA’s total compensation and rewards programs, which includes: robust PTO; vacation, a paid volunteer day, holidays and summer Fridays, Benefits; medical, dental, vision, life, and AD&D insurance, 401k; tuition reimbursement, mental health and financial wellness programs and professional development opportunities including tuition reimbursement. Certain revenue-generating positions may be eligible for incentive compensation.

BDA is more than a workplace - it’s a family. For more than four decades we’ve promoted a vibrant and welcoming culture that not only accepts but demands you to be different. The quirky, the bold, the creative and the unique make up the foundation of a company that the most iconic brands in the world look to help tell their story through the power of merchandise.

BDA Inc. is an Equal Opportunity Employer. We are committed to creating an inclusive workplace and do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by federal, state, or local law.

Must be 18 years or older to apply.

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