Executive Assistant to CEO

Institutional Shareholder Services Inc.; Rockville (MD); Hybrid; USD 90,000 - 105,000; Full time

Benefits offered by this job

Medical, Dental, Vision coverage

401(k) with company match

Paid time off

Hybrid working options

Job summary

ISS STOXX in Rockville, MD seeks an experienced Executive Assistant to support the CEO, manage a complex calendar, coordinate domestic and international travel, prepare expense reports, support meetings and events, and ensure seamless day-to-day execution in a fast-paced, global environment.

The role demands 7–10 years of C‑level support, a Bachelor's degree (preferred) or equivalent experience, exceptional organizational, planning, and communication skills, and advanced proficiency with

Qualifications

• 7–10 years of experience supporting C-level executives, preferably in a global organization.
• Bachelor's degree preferred or equivalent professional experience.
• Exceptional organizational, planning and time management skills.
• Excellent verbal and written communication; discretion and confidentiality.

Responsibilities

• Provide dedicated executive support to the CEO and leadership team.
• Manage a complex calendar and prioritize meetings and commitments.
• Coordinate domestic and international travel and itineraries.
• Prepare and submit expense reports promptly and accurately.
• Plan and coordinate executive meetings, materials, catering, and tech needs.

Skills

Executive support

Calendar management

Travel coordination

Expense reporting

Meeting coordination

Presentation prep

Confidentiality

Stakeholder management

Cross-functional collaboration

Education

Bachelor's degree

Tools

Microsoft Office (Outlook, Teams, Word, Excel, PowerPoint)

Job description

ISS STOXX is seeking an experienced and highly professional Executive Assistant to provide support to the CEO. This full-time position is based in Rockville, Maryland. The Executive Assistant will serve as a trusted business partner, managing a complex schedule, coordinating domestic and international travel, preparing expense reports, supporting meetings and events, and ensuring the seamless execution of the CEO's day-to-day activities. The role will also provide administrative support to other members of the Leadership Team when they are traveling with the CEO or participating in CEO-related meetings, events, and initiatives. This role requires exceptional organizational skills, sound judgment, discretion, and the ability to manage multiple priorities in a fast-paced, global environment. The successful candidate will be proactive, detail-oriented, service-oriented, and comfortable interacting with senior executives, board members, clients, and external stakeholders. This role requires a high degree of flexibility and in-person support. While the position follows a hybrid work model of four days per week in the office, the Executive Assistant should be in the office when the CEO requires in-person support.

Key Responsibilities

• Executive Support Provide dedicated executive support to the CEO.
• Manage a complex and dynamic calendar, ensuring effective prioritization of meetings, business commitments, and competing demands.
• Coordinate domestic and international travel arrangements for the CEO.
• Develop detailed travel itineraries and proactively manage travel-related logistics.
• Prepare and submit expense reports in a timely and accurate manner.
• Coordinate executive meetings, including scheduling, logistics, materials preparation, catering, technology requirements, and follow-up actions.
• Arrange virtual and in-person meetings across multiple time zones.
• Prepare, edit, and format presentations, reports, correspondence, and other executive communications.
• Track key action items, deliverables, and deadlines on behalf of the CEO.
• Support Board and Board Committee meetings by coordinating logistics, preparing meeting materials, and ensuring smooth execution of meeting activities.
• Create meeting templates and agendas; manage meeting schedules, track action items, monitor deliverables, and ensure timely follow-up on commitments and decisions.
• Support Executive Leadership Team meetings, town halls, investor meetings, and other strategic corporate events.
• Serve as a liaison between the CEO and internal and external stakeholders.
• Handle highly confidential and sensitive information with the utmost discretion and professionalism.
• Anticipate executive needs and proactively resolve scheduling, travel, and administrative challenges.

Leadership Team Support

Provide administrative support including travel coordination, expense report preparation, and meeting logistics to other members of the Leadership Team when they are traveling with the CEO, with priority given to CEO-related activities.

Desired Experience and Qualifications

• 7 to 10 years of experience supporting C-level executives, preferably within a global organization or professional services environment.
• Bachelor's degree preferred or equivalent professional experience.
• Exceptional organizational, planning, and time management skills.
• Excellent verbal and written communication skills.
• Advanced proficiency in Microsoft Office Suite, including Outlook, Teams, Word, Excel, and PowerPoint.
• Strong attention to detail and ability to manage multiple priorities simultaneously.
• Demonstrated ability to exercise sound judgment and maintain confidentiality.
• Proven ability to work independently while building effective relationships across all levels of the organization.
• Professional presence and strong people skills.
• Comfortable working in a fast-paced environment with changing priorities.
• Ability to work from the Rockville office on a regular basis.
• Flexibility to support occasional travel and extended hours when business needs require.

Success Factors

• Highly proactive and resourceful.
• Exceptional attention to detail.
• Strong business judgment and critical thinking skills.
• Excellent organizational and follow-through capabilities.
• Ability to build trust and credibility with senior leaders.
• Commitment to professionalism, confidentiality, and service excellence.
• Ability to remain calm and effective while managing competing priorities and tight deadlines.

Location: Rockville, MD: Located in the vibrant King Farm community, convenient access to transit (1 mile from Shady Grove Red Line), dining, green spaces with free parking, and access to an onsite gym.

Base salary: The Rockville, MD expected base pay range is $90,000- $105,000 per year. Exact compensation may vary based on skills, experience, and level of education. The role is bonus eligible.

What You Can Expect from Us Our people are the moving force behind our work. We are committed to building a culture that values diverse skills, perspectives, and experiences. If you have the skills, passion, and drive to help us bring clarity and transparency to capital markets, we want to work with you. Together, we can grow your career in an environment that fuels creativity, drives innovation, and has real impact.

About ISS STOXX

ISS STOXX delivers world-class research, data, and technology solutions that empower capital market participants to pursue their visions with confidence. Our expertise spans indices, corporate governance, sustainability, cyber risk, and fund intelligence, giving clients the tools they need to uncover opportunities, manage risks, and navigate evolving regulations. We are made up of 4,000 professionals operating across 20 countries and serving approximately 5,000 clients, including many of the world’s leading institutional investors. Our scale and reach give us deep market knowledge, while our innovative methodologies allow us to offer our clients tailored insights that drive impact and success.

We are proud to offer the following featured benefits

• Medical, Dental, and Vision coverage
• 401(k) with a company match up to 9%, including a Safe Harbor contribution
• Flexible Spending Account (FSA) and commuter benefit programs
• Generous paid time off
• Volunteer Day
• Paid parental leave
• Hybrid working options

ISS STOXX is an equal employment opportunity employer and does not discriminate against any employee or applicant because of race, color, ethnicity, creed, religion, sex, age, height, weight, citizenship status, national origin, social origin, sexual orientation, gender identity or gender expression, pregnancy status, marital status, familial status, mental or physical disability, veteran status, military service or status, genetic information, or any other characteristic protected by law (referred to as “protected status”). All activities including, but not limited to, recruiting and hiring, recruitment advertising, promotions, performance appraisals, training, job assignments, compensation, demotions, transfers, terminations (including layoffs), benefits, and other terms, conditions, and privileges of employment, are and will be administered on a non-discriminatory basis, consistent with all applicable federal, state, and local requirements. For more information, please view https://www.dol.gov/agencies/ofccp/posters.

We are committed to ensuring equal opportunity in employment for qualified person with disabilities, fully in compliance with the Americans with Disabilities Act (ADA) in the US along with other applicable jurisdictions in which we operate. We prohibit discrimination against applicants and employees on the basis of disability as it pertains to the job application, hiring process, and other terms and conditions of employment. If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact [e-mail]. This email is created exclusively to assist disabled job seekers where disability prevents them from being able to apply online. Only messages left for this purpose will be returned. Messages sent for other purposes, such as following up on an application or other technical issues not related to a disability, will not receive a response.

ISS STOXX delivers world-class research, data, and technology solutions that empower capital market participants to pursue their visions with confidence. Our expertise spans indices, corporate governance, sustainability, cyber risk, and fund intelligence, giving clients the tools they need to uncover opportunities, manage risks, and navigate evolving regulations. We are made up of 4,000 professionals operating across 20 countries and serving approximately 5,000 clients, including many of the world’s leading institutional investors. Our scale and reach give us deep market knowledge, while our innovative methodologies allow us to offer our clients tailored insights that drive impact and success.