Executive Assistant to CEO

Socket.dev; New York (NY); On-site; USD 120,000 - 170,000; Full time

Benefits offered by this job

Competitive compensation and equity

Flexible paid time off

Fully covered healthcare

Parental leave

Job summary

Imprint is seeking an experienced Executive Assistant to be the right hand to the Founder and CEO in our New York City office. You will manage a complex calendar, coordinate board and investor meetings, and handle domestic and international travel with an ownership mindset.

You will be a strategic partner who anticipates needs, streamlines operations, and helps prepare for company moments while maintaining discretion and a high level of professionalism.

Qualifications

• 10+ years as Executive Assistant, with at least 2 years directly supporting a CEO or Founder at a high-growth technology or fintech company.
• Exceptional organizational skills and attention to detail.
• Impeccable judgment and discretion.
• Strong written and verbal communication skills.
• High ownership mentality.
• Comfort with ambiguity and changing priorities.
• A genuine love for the Executive Assistant function.
• Proficiency with modern productivity tools including Google Workspace, Slack, Notion, and the ability to quickly adopt new tools and AI-powered workflows.

Responsibilities

• Manage and optimize a complex, fast-moving calendar across multiple time zones, balancing internal meetings, board commitments, investor conversations, partner meetings, and personal time.
• Coordinate logistics for board meetings, investor meetings, and partner events including preparation of materials, room setup, travel arrangements, attendee communications, and follow-up items.
• Manage domestic and international travel end to end, including flights, hotels, ground transportation, itineraries, and backup plans.
• Serve as a gatekeeper and liaison between the CEO and internal teams, external partners, investors, board members, and other stakeholders.
• Track and follow up on action items, commitments, and deliverables from meetings and conversations.
• Help prepare for all-hands meetings, leadership offsites, and major announcements by coordinating logistics and materials.
• Support light personal tasks to keep the CEO focused during high-intensity periods.
• Proactively identify opportunities to improve the CEO's office operations with better systems and workflows.

Skills

Executive Assistant

Calendar management

Travel coordination

Gatekeeping

Discretion

Communication

Cross-team liaison

Google Workspace

Slack

Notion

AI workflows

Tools

Google Workspace

Slack

Notion

Job description

Who We Are

Imprint helps the world's best brands grow the lifetime value of their customers. We started with co-branded credit cards and rebuilt them to be smarter, more rewarding, and brand-first. We partner with companies like Crate & Barrel, Rakuten, Booking.com, H-E-B, Fetch, and Shell to launch modern credit programs that deepen loyalty, unlock savings, and drive growth. But the card is just the beginning. We combine advanced payments infrastructure, intelligent underwriting, and deep customer data to create delightful and personalized experiences for members as well as efficient and profitable relationships for our brand partners. Our robust technology and world-class operations allow us and our brand partners to offer powerful financial products without becoming a bank. In the U.S., co-branded cards alone account for over $300 billion in annual spend, and most still run on decades-old legacy bank systems. Imprint is the modern alternative: flexible, embeddable, and built for how people actually pay today. Backed by Kleiner Perkins, Thrive Capital, Ribbit, and Khosla Ventures, we're building a world-class team to redefine how people pay and how brands grow. If you want to move fast, solve hard problems, and own real outcomes, we want to meet you.

The Executive Assistant to the CEO is one of the most critical roles at Imprint. You will serve as the right hand to our Founder and CEO, ensuring that their time, focus, and energy are directed toward the highest impact priorities across the business. This is not a traditional administrative role. You will operate as a true strategic partner who creates leverage for the CEO by managing complexity, anticipating needs, and keeping the operating rhythm of the company running smoothly behind the scenes.

Imprint is at a pivotal stage of growth. We have over 220 employees, are nearly doubling in revenue year over year, and are preparing to launch several major new brand partnerships. The CEO is deeply involved across product, partnerships, fundraising, board governance, and company culture. This role exists to make sure nothing falls through the cracks and that the CEO can operate at the highest possible level every single day.

You will be based in our New York City office and expected to be in the office when the CEO is in the office, which is most days. This role requires someone who thrives in a fast-paced, high-ownership environment and who genuinely loves the craft of being an exceptional Executive Assistant.

What You'll Do

• Manage and optimize a complex, fast-moving calendar across multiple time zones, balancing internal meetings, board commitments, investor conversations, partner meetings, and personal time. Own the CEO's schedule entirely and make daily judgment calls about what gets prioritized, rescheduled, or declined.




• Coordinate all logistics for board meetings, investor meetings, and partner events including preparation of materials, room setup, travel arrangements, attendee communications, and follow-up items. Ensure the CEO walks into every meeting fully prepared and that nothing is left to chance.




• Manage all domestic and international travel end to end, including flights, hotels, ground transportation, itineraries, and backup plans. Anticipate complications before they arise and always have a plan B ready.




• Serve as a gatekeeper and liaison between the CEO and internal teams, external partners, investors, board members, and other stakeholders.




• Track and follow up on action items, commitments, and deliverables that come out of meetings and conversations. Maintain a running system that ensures nothing the CEO committed to gets dropped.




• Help prepare for key company moments including all-hands meetings, leadership offsites, and major announcements by coordinating logistics, gathering materials, and ensuring smooth execution.




• Support light personal tasks as needed to ensure the CEO can stay focused on the business during high-intensity periods.




• Proactively identify opportunities to improve how the CEO's office operates. Bring ideas for better systems, tools, and workflows that create more leverage and reduce friction.

What We're Looking For

• 10+ years of experience as an Executive Assistant, with at least 2 years directly supporting a CEO or Founder at a high-growth technology or fintech company. You have supported an executive through a period of rapid scaling and understand what it takes to keep up with the pace.




• Exceptional organizational skills and attention to detail. You manage complexity with ease and have a system for everything. Nothing slips.




• Impeccable judgment and discretion. You will be exposed to highly sensitive information across every area of the business. Trust is non-negotiable.




• Strong written and verbal communication skills. You can draft emails, messages, and documents on behalf of the CEO that reflect the CEO's voice and standards.




• High ownership mentality. You don't wait to be told what to do. You see what needs to happen and you make it happen. You take pride in running a tight operation and you hold yourself to an extremely high bar.




• Comfort with ambiguity and changing priorities. In a company growing this fast, plans change constantly. You adapt quickly, reprioritize without drama, and keep everything moving forward.




• A genuine love for the Executive Assistant function. You see this role as your craft and your career, not a stepping stone to a different function. You take deep satisfaction in making the person you support more effective and in being the person the entire company trusts to keep things running.




• Proficiency with modern productivity tools including Google Workspace, Slack, Notion, and the ability to quickly adopt new tools and AI-powered workflows.

Nice to Have

• Experience supporting a CEO through fundraising rounds, board processes, or an IPO.




• Familiarity with fintech, financial services, or payments.




• Experience at a company with 100 to 500 employees during a period of rapid growth.

Perks & Benefits

• Competitive compensation and equity packages




• Leading configured work computers of your choice




• Flexible paid time off




• Fully covered, high-quality healthcare, including fully covered dependent coverage




• Additional health coverage includes access to One Medical and the option to enroll in an FSA




• 20 weeks of paid parental leave for the primary caregiver and 8 weeks for all new parents




• Access to industry-leading technology across all of our business units, stemming from our philosophy that we should invest in resources for our team that foster innovation, optimization, and productivity

Imprint is committed to a diverse and inclusive workplace. Imprint is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status. Imprint welcomes talented individuals from all backgrounds who want to build the future of payments and rewards. If you are passionate about FinTech and eager to grow, let’s move the world forward, together.