Executive Assistant to CEO

MemorialCare; Laguna Hills (CA); On-site; USD 62,000 - 91,000; Full time

Benefits offered by this job

Health insurance

Bonus opportunities

Job summary

MemorialCare Health System in Laguna Hills, CA, is seeking an Executive Assistant to the CEO. You will manage the CEO and CFO schedules, coordinate travel, and provide high-level administrative support within Hospital Administration.

You will interact with senior leaders and board members, prepare correspondence, presentations, and board minutes, and uphold our core values of integrity and teamwork. Five years of EA experience and MS Office proficiency are preferred; a Bachelor's in Healthcare

Qualifications

• Five years of experience as an Executive Assistant preferred.
• Expert in Microsoft Office Applications – Excel, PowerPoint, Word, Visio, etc.
• Experience working in Hospital setting / environment preferred.

Responsibilities

• Manages the CEO and CFO’s schedule prioritizing and maintaining workloads to ensure each executive is adequately prepared for each meeting.
• Arrange travel as often as needed ensuring all information is organized to provide appropriate tracking of expense reports and reimbursement.
• Effectively interacts and communicates with high level leadership and board members / directors to ensure all leaders have necessary follow-up materials for all meetings.
• Provides high level administrative and clerical support to foster smooth Hospital Administration operations.
• Ability to be at work and be on time.
• Ability to follow company policies, procedures and directives.
• Ability to interact in a positive and constructive manner.
• Ability to prioritize and multitask.

Skills

Executive Assistant experience

Microsoft Office

Hospital environment experience

Education

Bachelor’s Degree in Healthcare Administration

Tools

Microsoft Visio

Job description

Title: Executive Assistant to the CEO

Location: Laguna Hills, CA

Department: Hospital Administration

Status: Full-time

Shift: Days

Pay Range*: $45.29 - $65.67

At MemorialCare Health System, we believe in providing extraordinary healthcare to our communities and an exceptional working environment for our employees. MemorialCare stands for excellence in healthcare. Across our family of medical centers, we support each one of our bright, talented employees in reaching the highest levels of professional development, contribution, collaboration and accountability. Whatever your role and whatever expertise you bring, we are dedicated to helping you achieve your full potential in an environment of respect, innovation and teamwork.

Position Summary

This position requires the full understanding and active participation in fulfilling the mission of Saddleback Medical Center. It is expected that the employee demonstrate behavior consistent with our core values: Integrity, Accountability, Best Practices, Compassion and Synergy. The employee shall support Saddleback Medical Center’s strategic plan and participate in and advocate performance improvement/patient safety activities. The Executive Assistant reports directly to the Chief Executive Officer (CEO). This position maintains schedules for both the CEO and the Chief Financial Officer (CFO). Furthermore, this position is responsible for diverse and advanced administrative functions. This position will routinely interact with high level executives in a professional and confidential manner. Lastly, this position is required to prepare professional correspondence, presentations, and take Finance and the Board of Director Committee minutes.

The position’s primary focus is on employees, patients, families, physicians and the key contributors from other departments who impact the services of the assigned department. The success of the department depends significantly on the incumbent’s ability to participate well with others and/or collaborate with other leaders within the Division of Nursing and the Medical Center.

1. Manages the CEO and CFO’s schedule prioritizing and maintaining workloads to ensure each executive is adequately prepared for each meeting.

2. Arrange travel as often as needed ensuring all information is organized to provide appropriate tracking of expense reports and reimbursement.

3. Effectively interacts and communicates with high level leadership and board members / directors to ensure all leaders have necessary follow-up materials for all meetings.

4. Provides high level administrative and clerical support to foster smooth Hospital Administration operations.

5. Ability to be at work and be on time.

6. Ability to follow company policies, procedures and directives.

7. Ability to interact in a positive and constructive manner.

8. Ability to prioritize and multitask.

Placement in the pay range is based on multiple factors including, but not limited to, relevant years of experience and qualifications. In addition to base pay, there may be additional compensation available for this role, including but not limited to, shift differentials, extra shift incentives, and bonus opportunities.

Health and wellness is our passion at MemorialCare—that includes taking good care of employees and their dependents. We offer high quality health insurance plan options, so you can select the best choice for your family. And there’s more...

Check out our MemorialCare Benefits for more information about our Benefits and Rewards.

Minimum Requirements

Qualifications:

• Five years’ experience as an Executive Assistant preferred
• Expert in Microsoft Office Applications – Excel, PowerPoint, Word, Visio, etc.
• Experience working in Hospital setting / environment preferred

Education/Licensure/Certification

• Bachelor’s Degree in HealthCare Administration or related field preferred