EXECUTIVE ASSISTANT TO CEO

Universal Health Services; Huntington (WV); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Student Loan Forgiveness Program

Challenging and rewarding work environ

Competitive Compensation & Generous PT

Excellent Medical, Dental, Vision and

401(K) with company match and stock

SoFi Student Loan Refinancing Program

Career development opportunities

Pet Insurance

Job summary

Universal Health Services, via River Park Hospital in Huntington, WV, is seeking an organized Assistant to the CEO to support executive leadership, manage daily operations, and coordinate strategic initiatives.

The role emphasizes strong administrative skills, proficiency with Microsoft Office and video conferencing, and the ability to handle confidential information with discretion in a fast-paced healthcare setting.

Qualifications

• Proven experience as an executive assistant or personal assistant supporting C-suite executives in a fast-paced environment.
• Demonstrated proficiency in office management, project coordination, and administrative support functions.
• Strong technical skills with expertise in Microsoft Office Suite (Word, Excel, PowerPoint), and video conferencing software such as Zoom or Teams.

Responsibilities

• Provide high-level administrative support to the CEO, including calendar management, scheduling meetings, answering calls, and coordinating travel.
• Manage internal communications across departments to ensure timely information flow.
• Organize and coordinate company events, meetings, and conferences with attention to detail and professionalism.
• Maintain a professional demeanor in all interactions.
• Facilitate monthly committee meetings by preparing agendas and taking minutes.
• Handle confidential information with discretion while maintaining accurate records.
• Support project coordination by tracking deadlines, preparing reports, and collaborating with teams.
• Utilize productivity software such as Microsoft Office, Teams, and video conferencing tools to enable seamless communication.
• Manage and maintain multiple contracts for facility-related agreements (Education Affiliation, Service, Clinical, etc.).
• Renew and maintain hospital licenses and certifications
• Maintain physician call schedule
• Track and maintain hospital policies and approval processes.

Skills

Executive support

Calendar management

Travel arrangements

Communications

Event planning

Project coordination

Office software

Tools

Microsoft Office

Microsoft Teams

Zoom/Video Conferencing

SharePoint

Job description

Responsibilities

Company Overview

River Park Hospital is a 165-bed facility dedicated to providing comprehensive behavioral health services to individuals across all age groups in inpatient and residential settings. The hospital is committed to delivering personalized care that respects the dignity and needs of every patient, fostering a supportive environment for recovery and well-being.

Riverparkhospital.net

Job Summary

We are seeking a highly organized and proactive Assistant to the CEO to support executive leadership in managing daily operations and strategic initiatives. The ideal candidate will possess exceptional administrative skills, technical proficiency, and the ability to coordinate complex projects. This role offers an opportunity to work closely with senior management, facilitating effective communication, event planning, and office management to ensure the smooth functioning of executive activities.

Qualifications

Responsibilities

• Provide high-level comprehensive administrative support to the CEO, including calendar management, scheduling meetings, and taking phone calls and coordinating business travel arrangements.
• Manage internal communication channels, ensuring timely dissemination of information across departments.
• Organize and coordinate company events, meetings, and conferences with attention to detail and professionalism.
• Maintain professional demeanor
• Facilitate monthly committee meetings by preparing agendas and supporting documentation, take minutes
• Handle confidential information with discretion while maintaining accurate records through filing systems and documentation processes.
• Support project coordination efforts by tracking deadlines, preparing reports, and collaborating with various teams.
• Utilize productivity software such as Microsoft Office, Microsoft Teams, and video conferencing tools to facilitate seamless communication and workflow.
• Manage and maintain multiple contracts for facility (Education Affiliation Agreements, Service Agreements, Clinical Agreements etc.)
• Renew and maintain hospital licenses and certifications
• Maintain physician call schedule
• Track and maintain hospital policies and approval processes.

Benefit & Rewards

• Student Loan Forgiveness Program
• Challenging and rewarding work environment
• Competitive Compensation & Generous Paid Time Off
• Excellent Medical, Dental, Vision and Prescription Drug Plans
• 401(K) with company match and discounted stock plan
• SoFi Student Loan Refinancing Program
• Career development opportunities within UHS and its 300+ Subsidiaries!
• Pet Insurance
• More information is available on our Benefits Guest Website: benefits.uhsguest.com
• Experience
• Proven experience as an executive assistant or personal assistant supporting C-suite executives in a fast-paced environment.
• Demonstrated proficiency in office management, project coordination, and administrative support functions.
• Strong technical skills with expertise in Microsoft Office Suite (Word, Excel, PowerPoint), , and video conferencing software such as Zoom or Teams.
• Proficient typing, proofreading, and writing skills ensuring clear and professional communication.
• Experience organizing events, managing calendars via Microsoft Outlook Calendar or similar platforms, and handling business travel arrangements.
• Experience and comfortable communicating with licensing boards and public agencies (WV Dept. of Human Services, Joint Commission, city and state entities)
• Advanced proficiency in Microsoft Office Software and SharePoint preferred
• Exceptional organizational skills combined with a proactive approach to managing multiple priorities efficiently.
• Ability to handle confidential information discreetly while maintaining high standards of profession
• Experience with hospital policy management and compliance preferred
• Requirements:
• Must be at least 21 years of age
• Must have patience, tact, cheerful disposition and ability to maintain a professional demeanor in all situations
• Effective communication skills; must be able to read, write, speak, and understand the English language.
• Basic clerical skills, basic experience with office equipment (telephone, copy machine, fax, etc.)
• Experience with Microsoft Office Software (Word, Excel, PowerPoint, Outlook, etc.)
• Ability to understand and carry out oral and written instructions.
• Ability to problem solve and accept feedback when circumstances warrant such actions.

About Universal Health Services

Headquartered in King of Prussia, PA, Universal Health Services, Inc. (NYSE: UHS) is one of the nation’s largest and most respected providers of hospital and healthcare services. Since our founding in 1979, UHS has grown steadily into a premier Fortune 500® corporation perennially recognized by multiple esteemed national rating entities. Through its subsidiaries, UHS operates inpatient acute care facilities, inpatient behavioral health facilities, outpatient and other facilities, nationwide virtual behavioral health services, an insurance offering, a physician network and various related services with physical locations in the U.S., Puerto Rico, Ireland and United Kingdom. www.uhs.com.

EEO Statement

All UHS subsidiaries are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates. UHS subsidiaries are equal opportunity employers and as such, openly support and fully commit to recruitment, selection, placement, promotion and compensation of individuals without regard to race, color, religion, age, sex (including pregnancy, gender identity, and sexual orientation), genetic information, national origin, disability status, protected veteran status or any other characteristic protected by federal, state or local laws.

Work Location: In person