Executive Assistant to CEO

Praxis, Inc.; Colorado Springs (CO); Hybrid; USD 55,000 - 68,000; Full time

Benefits offered by this job

Health insurance

Dental and vision options

PTO 20 days

403B retirement match

Job summary

Axis in Colorado Springs is seeking an Executive Assistant to the CEO for a hybrid role. You will manage the CEO’s schedule, external communications, and key priorities with discretion to keep the leadership focused and the mission moving forward.

You will coordinate board materials, support donor relations using Virtuous, and assist the Advancement Team. The role requires two years of executive support experience, strong organization, empathy, and the ability to handle sensitive information.

Qualifications

• Bachelor's degree or equivalent experience.
• At least two years of executive support to senior leadership.
• Excellent organizational, time management, and project management skills.
• Ability to anticipate needs and proactively solve problems.
• Strong written and verbal communication, with discretion.
• Experience with donor CRMs such as Virtuous or Salesforce preferred.
• Experience in nonprofit/faith-based settings preferred.
• Must align with Axis Statement of Faith and be eligible to work in the United States.

Responsibilities

• Serve as strategic partner to the CEO, managing schedules and priorities.
• Schedule meetings with external stakeholders and respond to emails within 24 hours.
• Be the first point of contact for high-value external relationships.
• Draft donor communications and prepare board materials.
• Maintain Board minutes and support board meetings.
• Support donor relations with Virtuous and coordinate with Advancement Team.
• Assist planning and execution of Board Meetings.
• Manage CEO expenses and travel logistics.
• Provide after-hours support when the CEO travels.
• Manage subscriptions and memberships.
• Demonstrate hospitality to donors and staff with thoughtful events and gifts.

Skills

Executive support

Emotional intelligence

Organizational skills

Communication skills

Problem solving

Leadership

Tech proficient

Donor CRM experience

Faith-based context

Work authorization

Education

Bachelor's degree or equivalent experience

Tools

Google Workspace

Microsoft Office

Slack

Monday.com

Job description

The Company:

Axis is a Christ-centered organization dedicated to helping parents shape their youth religiously. The organization is grounded in the research that parents are the most significant influence on their children's spiritual lives and that 91% of the total time parents spend with their children occurs before the age of 18. Axis equips parents to have meaningful conversations with their youth, which has been shown to lead to positive behavioral change.

The Position:

The Executive Assistant to the CEO is a hybrid role based in Colorado Springs, Colorado, requiring three in-office days per week with the flexibility to work remotely the remaining days. Serving as a rare blend of strategic partner, operational engine, and cultural steward, this person sits at the intersection of executive leadership and the heartbeat of the organization. The primary goal of the role is to keep the CEO effective, the team supported, and the mission moving forward.

Responsibilities:

• Serve as a proactive strategic partner to the CEO, managing schedules, communications, and priorities with anticipation and discretion.
• Schedule meetings with all external stakeholders, responding to all emails within 24 business hours with a high degree of professionalism and hospitality.
• Serve as a warm first point of contact for high-value external relationships.
• Draft and edit mass external communications to the donor portfolio.
• Prepare board materials, agendas, and follow-through documentation, as well as upload and maintain Board minutes in Zeck.
• Support the CEO in managing a portfolio of major donors, which includes correspondence through Virtuous and coordination with the Advancement Team.
• Assist with the planning and execution of two or more Board Meetings annually.
• Support the CEO in quarterly and annual Rock planning and goal-setting processes.
• Complete monthly expense reports and mileage reimbursement on behalf of the CEO.
• Demonstrate unreasonable hospitality to donors and staff through thoughtful experiences and intentional gifts, including coordination for Mother's Day, Father's Day, Grandparents Day, Christmas, and individualized gifts.
• Manage details and do pre-work for all of the CEO's speaking engagements.
• Manage subscriptions and memberships.
• Be available to support the CEO outside of normal work hours or schedules, especially while the CEO is traveling.

Qualifications

• A Bachelor's degree, preferably in Business Administration, Communications, or a related field, or proven equivalent experience.
• At least two years of proven experience providing high-level executive support to senior leadership.
• High emotional intelligence and professionalism, with the ability to navigate sensitive situations with tact, composure, and empathy.
• Excellent organizational, time management, and project management skills with the ability to anticipate needs and proactively solve problems.
• A high "say to do" ratio, characterized by executing tasks to completion independently with high attention to detail.
• Skilled communicator in written and verbal forms, and comfortable sharing with a group.
• Adaptable problem solver who maintains flexibility and resilience in the face of change and shifting priorities.
• Demonstrated leadership skills, including the ability to confidently lead laterally and manage up to support executives.
• A strong base understanding of technology and software solutions like Google Suite, Microsoft Suite, Slack, and Monday.com, and the ability to easily learn new technologies independently.
• Experience in a nonprofit, faith-based, or mission-driven organization is strongly preferred.
• Experience with donor CRMs such as Virtuous, Salesforce, or similar is preferred.
• Must fully accept the teachings of the traditional Biblical view as outlined in the Axis Statement of Faith.
• Must be eligible and authorized to work in the United States.

Salary + Benefits:

• Salary: $55,000 to $68,000 annually, depending on skills and experience.
• Health Benefits: Health insurance option available, with voluntary dental and vision options.
• Paid Time Off: 20 days of PTO.
• Retirement: 3% retirement 403B match option.

AXIS STATEMENT OF FAITH

I believe in God, the Father Almighty, creator of Heaven & Earth. I believe in Jesus Christ, God’s only Son, our Lord, who was conceived by the Holy Spirit, born of the Virgin Mary, suffered under Pontius Pilate, was crucified, died, & was buried; He descended to the dead. On the third day, He rose again; He ascended into heaven, He is seated at the right hand of the Father,& He will come again to judge the living & the dead. I believe in the Holy Spirit, the holy universal church, the communion of saints, the forgiveness of sins, the resurrection of the body, & the life everlasting.

I fully accept the teachings of the traditional Biblical view with regard to the goodness of our sexuality, the importance of chastity, & the place of heterosexual marriage as God's intended context for complete sexual expression to occur (Gen. 2:21-24). I will keep myself from sexual misconduct, including disorderly conduct or lewd, indecent, or obscene conduct or expression, involvement with pornography, premarital sex, adultery, homosexual conduct or any other conduct that violates Biblical standards.