Executive Assistant

Adflegal; Dallas (TX); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Medical and dental insurance

401(k) plan with company match

Paid time off

12 paid holidays per year

Job summary

Alliance Defending Freedom in Dallas seeks an experienced Executive Assistant to support two senior leaders, manage calendars, travel, and confidential matters, and coordinate cross‑department projects. You will prepare materials, track action items, and ensure smooth day-to-day operations for both executives.

The role requires exceptional discretion, proactive communication, and the ability to balance competing priorities while maintaining high standards of professionalism in a confidential

Qualifications

• Bachelor's degree or equivalent professional experience in a related field.
• 5+ years supporting senior executives, ideally more than one at a time.
• Proficiency in Word, Outlook, Excel, PowerPoint, Adobe Acrobat Pro.
• Strong written/verbal communication and proofreading skills.
• Discretion with confidential legal and donor information.

Responsibilities

• Provide senior-level administrative support to two executives in Dallas (GC/CAO and SVP of Development).
• Manage calendars, travel, expenses, correspondence, and PTO approvals.
• Prepare presentations, reports, and board/event communications.
• Coordinate with executives’ direct reports andFinance/HR for awards and approvals.
• Maintain confidential files and safeguard privileged information.

Skills

Calendar management

Executive support

Communication

Travel coordination

Time management

Discretion

Microsoft Office

CRM/donor databases

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Word

Outlook

Excel

PowerPoint

Adobe Acrobat Pro

Job description

Make a difference with us! At Alliance Defending Freedom, we believe God has brought you here for His purpose—to stand for truth and defend the God-given right to live and speak it. Together, we protect religious freedom, free speech, the sanctity of life, marriage and family, and parental rights. Review our Statement of Faith to ensure we’re a fit for you.

Team Overview

The Executive Assistant provides senior-level administrative support to two executives in ADF’s Dallas office: the General Counsel & Chief Administrative Officer (GC/CAO) and the Senior Vice President of Development (SVP of Development). The role reports to the GC/CAO, who is the primary focus of support, with a dotted-line relationship to the SVP of Development. You will manage calendars, correspondence, travel, expense reports, and day-to-day administrative needs for both executives. For the SVP of Development, who leads ADF’s fundraising efforts and travels frequently, this includes scheduling, meeting coordination, and communication with Ministry Friends.

The ideal candidate brings exceptional discretion and confidentiality, sound judgment in balancing competing executive priorities, and a proven ability to anticipate needs before they arise. This role demands excellence and a commitment to continuous improvement in every aspect of the work.

Key Responsibilities

• Manage correspondence, including database contacts, with internal and external contacts such as outside counsel, regulators, executives of other organizations, and ADF Board members.
• Coordinate with the GC/CAO’s direct reports and other departments on requests and projects, including reviewing and approving expense reports and PTO requests and working with Finance and HR to process team recognition awards.
• Track and route signature and approval requests (corporate filings, insurance, warranty, and subscription renewals, and vendor contracts) and monitor the GC/CAO’s bar membership and CLE requirements and renewals.
• Prepare presentations, reports, and seasonal, board, and event-related communications, and track action items to completion.
• Maintain electronic and hard-copy files per ADF’s document retention and confidentiality protocols, and safeguard privileged attorney-client communications, personnel matters, and other sensitive information, using sound judgment about what may be shared and with whom.

Support the Senior Vice President of Development

• Keep the SVP informed of scheduled activities and Ministry Friend requests, and adjust the schedule as priorities and opportunities change.
• Maintain projected schedules that anticipate upcoming events and the SVP’s frequent travel, including flights, hotels, ground transportation, and other accommodations.
• Represent the SVP in communications with other ADF executives.
• Enter Ministry Friend information and meeting notes into the Development database accurately and promptly.
• Serve as a responsive liaison among the SVP, Ministry Friends, Development Directors, the Development Operations team, and other ADF teams involved in events or major Ministry Friend relationships.

Support Both Executives

• Manage calendars, confirming appointments and evaluating meeting requests against each executive’s priorities.
• Manage phone calls and email.
• Book and manage domestic and international travel, including flights, hotels, and ground transportation.
• Prepare agendas, briefing materials, and other materials needed for meetings.
• Prepare and submit expense reports.
• Provide occasional on-call support during evenings or weekends, particularly during executive travel or urgent matters.
• Perform related duties and special projects as assigned.

Minimum Qualifications

• Bachelor's degree in business administration, communications, English, or a related field, or equivalent professional experience.
• 5+ years of administrative experience supporting senior executives, preferably supporting more than one executive at a time; experience in a legal, compliance, development or fundraising, or other highly confidential environment.
• Proficiency in Microsoft Word, Outlook, Excel, PowerPoint, and Adobe Acrobat Pro, plus donor database or CRM systems.
• Clear, professional verbal and written communication, including proofreading, editing, research, and executive-level correspondence, and experience preparing meeting agendas, briefing materials, and presentations.
• Exceptional discretion and sound judgment in safeguarding privileged legal matters, personnel information, and Ministry Friend information.
• Ability to prioritize competing demands, resolve scheduling conflicts, and protect the time of two executives while meeting deadlines with accuracy and attention to detail.
• Ability to anticipate executive needs, take initiative, and build collaborative relationships with executives, Board members, Ministry Friends, vendors, and Team Members.
• Travel as business needs require.

Preferred Qualifications

• Professional certification, such as Certified Administrative Professional (CAP), preferred but not required.

At Alliance Defending Freedom, we offer competitive compensation and a comprehensive benefits package to support your well-being and growth. Our benefits include 100% covered medical and dental insurance, medical and dependent care reimbursement, paid disability, long-term care, life insurance, and a 401(k) plan with a 4% company match. We prioritize work-life balance with paid time off and 12 paid holidays each year.

Alliance Defending Freedom 50.5K subscribers

Statement of Faith

I believe in God, the Father almighty, creator of heaven and earth.

I believe in Jesus Christ, his only Son, our Lord,

who was conceived by the Holy Spirit,

born of the Virgin Mary,

suffered under Pontius Pilate,

was crucified, died, and was buried;

On the third day he rose again; he ascended into heaven,

he is seated at the right hand of the Father,

and he will come to judge the living and the dead.

I believe in the Holy Spirit,

the holy catholic Church,

the communion of saints,

the forgiveness of sins,

the resurrection of the body,

and the life everlasting.

Amen.

Doctrinal Distinctives

Also, based on this confession, we are committed to honoring God by obeying the two Greatest Commandments, loving God and loving neighbor, and based on that commitment and derived from the inspired, infallible, inerrant, and authoritative Word of God in Scripture, we profess the following as necessary for living the gospel:

• We believe in the spiritual unity and equality of believers in our Lord Jesus Christ.
• We believe that the Lordship of Christ requires us as disciples to seek to conform our actions, thoughts, and desires in obedience to Him.
• We believe God creates each person with an immutable biological sex — male or female — that reflects the image and likeness of God.
• We believe God designed marriage as a unique conjugal relationship joining one man and one woman in a single, exclusive, life-long union, and God intends sexual intimacy only to occur within that relationship.
• We believe God endows all human life with inherent dignity, and it must be respected and protected from conception to natural death.
• We believe that God has endowed all humans with the natural, and inalienable right of religious freedom to believe, pursue truth, and live within ordered liberty such that no civil government may justly infringe upon it.
• We believe that God, through His Son, Jesus Christ, calls all of us to deny ourselves, take up our cross, and follow Him, knowing that He promises us abundant and eternal life.