Executive Assistant to Campus Counsel (Onsite)

UCSF Health, AG; California; Hybrid; USD 78,000 - 106,000; Full time

Job summary

UCSF is seeking an Executive Assistant to the Chief Campus Counsel to provide day-to-day administrative and executive support within the Office of Legal Affairs. You will manage calendars, handle calls, messages, and filing, and coordinate meetings and materials with discretion and professionalism.

Based onsite five days a week with occasional remote work as operations allow, this temporary position offers a competitive hourly rate and an opportunity to contribute to a high-profile legal office

Qualifications

• Experience providing executive administrative support to leadership in a complex organization.
• Advanced analytical and problem-solving skills, prioritization and escalation.
• Strong organizational and calendar-management abilities.
• Effective written and verbal communication with leadership and stakeholders.
• Ability to handle confidential information with discretion and professionalism.
• Attention to detail and accuracy in scheduling and recordkeeping.
• Ability to triage calls, inquiries, and requests with service orientation.
• Ability to work independently and follow through on responsibilities.
• Proficiency with standard office productivity, calendaring, collaboration, and document-management technologies.

Responsibilities

• Provide day-to-day administrative and executive support to the Chief Campus Counsel and Office of Legal Affairs.
• Answer incoming telephone calls, take messages, and triage or route as needed.
• Manage the Chief Campus Counsel's calendar and coordinate meetings.
• Coordinate meeting logistics, agendas, materials, and refreshments.
• Maintain organized filing and recordkeeping systems for quick retrieval.
• Handle correspondence and office materials, routing as appropriate.
• Prepare routine correspondence, agendas, and meeting materials.
• Track administrative requests and ensure timely completion.
• Serve as professional point of contact for internal and external stakeholders.
• Handle confidential information with discretion in accordance with practices.

Skills

Executive support experience

Calendar management

Communication skills

Discretion and confidentiality

Organizational skills

Problem-solving abilities

Independent initiative

Attention to detail

Professional communication

Education

Bachelor's degree or equivalent experience

Tools

Office productivity software

Document management systems

Job description

UCSF is seeking an Executive Assistant to the Chief Campus Counsel to provide day-to-day administrative and executive support within the Office of Legal Affairs. You will manage calendars, handle calls, messages, and filing, and coordinate meetings and materials with discretion and professionalism.

Based onsite five days a week with occasional remote work as operations allow, this temporary position offers a competitive hourly rate and an opportunity to contribute to a high-profile legal office