Executive Assistant to C-Suite

Transamerica; New York (NY); On-site; USD 90,000 - 140,000; Full time

Benefits offered by this job

401k Match

Tuition Reimbursement

Medical Insurance

Employee Discounts

Job summary

Transamerica is seeking an experienced Executive Assistant to support C-suite executives, manage complex calendars, prepare materials, and coordinate cross-functional priorities across the organization.

You will organize executive meetings, assemble leadership reports, assist with board governance activities, and ensure confidential handling of sensitive information in a fast-paced financial services environment.

Qualifications

• Bachelor's degree required; field of study in business, communications, or organizational leadership preferred.
• 7+ years supporting senior executives with confidential matters and cross-functional coordination.
• Ability to influence stakeholders and drive action without direct authority.
• Advanced problem-solving, analytics, and executive reporting skills.

Responsibilities

• Support C-suite executives with calendar, travel, and communications.
• Coordinate cross-functional priorities and ensure alignment with leadership goals.
• Prepare leadership materials and coordinate board/governance activities.

Skills

Analytical thinking

Project management

Written communication

Stakeholder influence

Executive support

Education

Bachelor's degree

Tools

Microsoft 365

Job description

We're empowered by a vast agent network covering North America, with diversity to match. Together with our nonprofit research institute and foundation, we tune in, step up, and are a force for good - for our customers and the communities where we live, work, and play. United in our purpose, we help people create the financial freedom to live life on their terms.Transamerica is organized into three distinct businesses. These include 1) World Financial Group, including Transamerica Financial Advisors, 2) Protection Solutions and Savings & Investments, comprised of life insurance, annuities, employee benefits, retirement plans, and Transamerica Investment Solutions, and 3) Financial Assets, which includes legacy blocks of long term care, universal life, and variable and fixed annuities. These are supported by Transamerica Corporate, which includes Finance, People and Places, General Counsel, Risk, Internal Audit, Strategy and Development, and Corporate Affairs, which covers Communications, Brand, and Government and Policy Affairs.* Bachelor's degree in business administration, communications, organizational leadership, or a related field* 7+ years of progressively responsible experience supporting senior executives, including responsibility for complex business priorities, confidential matters, and cross-functional coordination* Ability to influence stakeholders, resolve competing priorities, and drive action without direct authority* Advanced analytical, problem-solving, project management, and written communication skills* Strong business acumen and ability to understand organizational priorities, operating issues, and executive decision-making processes* Demonstrated experience exercising independent judgment and discretion on matters of significance with limited supervision* Advanced proficiency with Microsoft 365 applications and executive-level presentation and reporting tools* Experience providing executive support to C-suite executives, executive leadership teams, or comparable enterprise leaders* Experience within the insurance or financial services industry* Project management, change management, or business operations experience* Experience coordinating executive-level meetings, leadership materials and board and governance-related activities.* Certified Administrative Professional (CAP)* Project Management Professional (PMP)* Independent Judgment & Discretion: Ability to determine the appropriate handling of sensitive, confidential, and time-critical matters with limited supervision.* Executive Coordination & Prioritization: Ability to establish priorities, resolve competing demands, and align executive capacity to strategic and operational priorities.* Stakeholder Influence & Follow-Through: Ability to influence stakeholders, facilitate decisions, and drive action without direct authority.* Business Acumen & Analytical Thinking: Ability to understand organizational priorities, synthesize business information, identify themes and risks, and recommend actions.* Project & Operational Discipline: Ability to develop work plans, monitor deliverables, improve processes, and drive timely completion of commitments.* Pension Plan* 401k Match* Employee Stock Purchase Plan* Tuition Reimbursement* Disability Insurance* Medical Insurance* Dental Insurance* Vision Insurance* Employee Discounts* Career Training & Development Opportunities