Senior Executive Administrative Assistant

Transamerica; Philadelphia, Northern (Philadelphia County, KY); Hybrid; USD 75,000 - 90,000; Full time

Benefits offered by this job

Competitive Pay

Annual Bonus Eligible

401k Match

Tuition Reimbursement

Disability Insurance

Medical Insurance

Dental Insurance

Vision Insurance

Employee Discounts

Paid Time Off (PTO) 160 hours annually

Job summary

Transamerica in Philadelphia is seeking a Senior Executive Administrative Assistant to support executive management with confidential administrative duties. The role requires strong discretion, advanced organizational skills, and the ability to manage complex calendars and travel plans.

The position is hybrid, requiring three days in the office per week, with a compensation range that reflects experience and market conditions. A high level of professionalism and communication is essential.

Qualifications

• Minimum of 5 years of experience with a high level of administrative experience, discretion and technical skills.
• Excellent time management and organizational abilities.
• Strong verbal and written communication skills.

Responsibilities

• Prepares confidential correspondence, reports, notices, and presentation materials using appropriate software.
• Acts as liaison between Executive Officers and internal/external parties.
• Screens calls and routes non-routine inquiries with accurate information.

Skills

Time management

Analytical skills

Verbal communication

Written communication

Discretion

Technical skills

Education

Associate’s degree preferred

Job description

## Senior Executive Administrative AssistantApply: Philadelphia, Pennsylvania: Full time: Posted Yesterday: R20062864**Job Family**Administrative Services**About Us**At Transamerica, hard work, innovative thinking, and personal accountability are qualities we honor and reward. We understand the potential of leveraging the talents of a diverse workforce. We embrace an environment where employees enjoy a balance between their careers, families, communities, and personal interests.Ultimately, we appreciate the uniqueness of a company where talented professionals work collaboratively in a positive environment — one focused on helping people look forward and plan for the best life possible while providing tools and solutions that make it easier to get there.**Who We Are**We believe everyone deserves to live their best life. More than a century ago, we were among the first financial services companies in America to serve everyday people from all walks of life.Today, we’re part of an international holding company, with millions of customers and thousands of employees worldwide. Our insurance, retirement, and investment solutions help people make the most of what’s important to them.We’re empowered by a vast agent network covering North America, with diversity to match. Together with our nonprofit research institute and foundation, we tune in, step up, and are a force for good — for our customers and the communities where we live, work, and play. United in our purpose, we help people create the financial freedom to live life on their terms.**What We Do**Transamerica is organized into three distinct businesses. These include 1) World Financial Group, including Transamerica Financial Advisors, 2) Protection Solutions and Savings & Investments, comprised of life insurance, annuities, employee benefits, retirement plans, and Transamerica Investment Solutions, and 3) Financial Assets, which includes legacy blocks of long term care, universal life, and variable and fixed annuities. These are supported by Transamerica Corporate, which includes Finance, People and Places, General Counsel, Risk, Internal Audit, Strategy and Development, and Corporate Affairs, which covers Communications, Brand, and Government and Policy Affairs.Transamerica employs nearly 7,000 people. It’s part of Aegon, an integrated, diversified, international financial services group serving approximately 23.9 million customers worldwide.\\* For more information, visit transamerica.com.**Job Description Summary**Supports executive management with a wide range of administrative and general support duties of a highly responsible and confidential nature requiring broad knowledge of organizational policies and practices. Under limited supervision handles a multiplicity of administrative situations.**Job Description****Responsibilities** * Prepares confidential correspondence, periodical reports, meeting notices, presentation materials and other documents in appropriate formats using word processing, spreadsheets, graphics, and/or desktop publishing software.* Compiles information and prepares special and complex one-time reports, summaries, or replies to inquires for variety of audiences and levels.* Acts as liaison between the Officer of the Company and various executives with employees of the Company, clients, and all interested outside parties.* Screens telephone calls, providing assistance and accurate information for routing non-routine calls.* Maintains calendars, schedule meetings and makes travel arrangements for top senior level executives.* Applies in-depth divisional knowledge to projects of small to medium scope.* Determines methods and procedures to be used in resolving the most complex inquiries and will make on-the-spot priority decisions.* Maintains confidential files of information of the most highly confidential nature.* Operates with substantial latitude for independent judgment and discretion.* May supervise, train or review the work of other Administrative Assistant personnel.* Manage data privacy risks and ensure compliance with company policy regarding the processing of personal and/or other sensitive data.**Qualifications** * High school education or equivalent. Minimum of 5 years of experience with a high level of administrative experience, discretion and technical skills.**Preferred Qualifications** * Associate’s degree preferred. Excellent time management skills. Frequent demand to establish priorities and meet tight deadlines. Advanced knowledge of company and organizational structure with respect to the division and departments. Excellent verbal and written communication skills. Must possess a high level of analytical skills.**Working Conditions** * Hybrid Office Environment **Compensation**The Salary for this position generally ranges between $75,000- $90,000 annually. ***Please note that the salary range is a good faith estimate for this position and actual starting pay is determined by several factors including***qualifications, experience, geography, work location designation (in-office, hybrid, remote) and operational needs. Salary may vary above and below the stated amounts, as permitted by applicable law. Additionally, this position is typically eligible for an Annual Bonus based on the Company Bonus Plan/Individual Performance and is at the Company’s discretion. Applicants must possess legal authorization to work for our company in the U.S. without the need for immigration, sponsorship or otherwise serving as an employer of record for immigration employment purposes. At this time, this role is not eligible for immigration-related employment authorization sponsorship.This is a hybrid position requiring three days in office per week in our Philadelphia location. Relocation assistance will not be provided for this position.*This job description is not a contract of employment nor for any specific job responsibilities. The Company may change, add to, remove, or revoke the terms of this job description at its discretion. Managers may assign other duties and responsibilities as needed. In the event an employee or applicant requests or requires an accommodation to perform job functions, the applicable HR Business Partner should be contacted to evaluate the accommodation request.* **What We Offer**For eligible employees, we offer a comprehensive benefits package designed to support both the personal and financial well-being of our employees.Compensation Benefits* Competitive Pay* Bonus for Eligible EmployeesBenefits Package* Pension Plan* 401k Match* Employee Stock Purchase Plan* Tuition Reimbursement* Disability Insurance* Medical Insurance* Dental Insurance* Vision Insurance* Employee Discounts* Career Training & Development OpportunitiesHealth and Work/Life Balance Benefits* Paid Time Off starting at 160 hours annually for employees in their first year of service.* Ten (10) paid holidays per year (typically mirroring the New York Stock Exchange (NYSE) holidays).* Be Well Company holistic wellness program, which includes Wellness Coaching and Reward Dollars* Parental Leave – fifteen (15) days of paid parental leave per calendar year to eligible employees with at least one year of service at the time of birth, placement of an adopted child, or placement of a foster care child.* Adoption Assistance* Employee Assistance Program* Back-Up Care Program* PTO for Volunteer Hours* Employee Matching Gifts Program* Employee Resource Groups* Inclusion and Diversity Programs* Employee Recognition Program* Referral Bonus Programs