Executive Assistant to Area Director - Flexible Schedule

State of Louisiana; Baton Rouge (LA); On-site; USD 42,000 - 54,000; Full time

Job summary

Louisiana Department of Children and Family Services is seeking a dedicated Administrative Assistant to support the Area Director for the Alexandria Region. The role involves confidential scheduling, processing correspondence, maintaining records, and coordinating meetings and travel.

The incumbent operates with autonomy, handling letters, memos, reports, and emails while ensuring compliance with state civil service rules and organizational policies.

Qualifications

• Three years of experience in administrative services.
• Experience substitution: 15 semester hours equals six months experience.
• The official job specifications can be found here.

Responsibilities

• Serves as the confidential executive secretary to the Area Director.
• Performs duties independently with a high degree of judgment and initiative.
• Review, edits and prepares letters, memos, reports, contracts and emails for the Area Director.
• Maintains records and files.
• Review, categorize, and prioritize incoming mail, calls, and materials for the Area Director's office.
• Schedule and coordinate meetings and conference calls.
• Prepare and assist with the development of meeting materials.
• Responsible for travel and expense reimbursement including hotel and flight reservations and car rentals.
• Serves as time administrator, reviewer or backup for the regional/parish offices as needed.
• Performs additional duties for smooth operation of the office.

Skills

Accepting Direction

Communicating Effectively

Thinking Critically

Demonstrating Initiative

Displaying Professionalism

Following Policies and Procedures

Using Data

Solving Problems

Job description

Louisiana Department of Children and Family Services is seeking a dedicated Administrative Assistant to support the Area Director for the Alexandria Region. The role involves confidential scheduling, processing correspondence, maintaining records, and coordinating meetings and travel.

The incumbent operates with autonomy, handling letters, memos, reports, and emails while ensuring compliance with state civil service rules and organizational policies.