Executive Assistant to Airport Director

City of Long Beach, CA; Long Beach (CA); On-site; USD 85,000 - 98,000; Full time

Job summary

The City of Long Beach seeks an Executive Assistant for the Long Beach Airport Department to provide high-level administrative, organizational, and operational support to the Airport Director and Executive Office. The role ensures efficient executive operations, supports governance, and coordinates cross-department workflows.

The position requires planning and coordinating executive meetings, supporting the Airport Advisory Commission, processing council letters, and managing travel,

Qualifications

• Five years of progressively responsible clerical or administrative experience.
• Valid California Class C driver's license or ability to obtain within 6 months.
• Bachelor's degree in a related field is desirable.

Responsibilities

• Manage all scheduling functions for the Airport Director, calendar oversight and meeting coordination.
• Receive and route calls and inquiries to appropriate Airport personnel.
• Prepare, review, and edit executive correspondence, reports, council letters, and presentation materials; manage the council letter workflow.
• Provide front office administrative support and ensure consistent coverage and customer service standards.
• Coordinate travel logistics and procurement activities for Airport leadership.

Skills

Strong communication

Education

Bachelor's Degree in Business Administration/Public Administration/Aviation Management/Communications

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft Teams

OneMeeting platform

Audiovisual/Recording systems

Job description

The City of Long Beach seeks an Executive Assistant for the Long Beach Airport Department to provide high-level administrative, organizational, and operational support to the Airport Director and Executive Office. The role ensures efficient executive operations, supports governance, and coordinates cross-department workflows.

The position requires planning and coordinating executive meetings, supporting the Airport Advisory Commission, processing council letters, and managing travel,