Executive Assistant - Technology

Teladoc Health; United States; Remote; USD 85,000 - 95,000; Full time

Benefits offered by this job

Performance bonus

Flexible vacation policy

Paid sick leave (80h)

Job summary

Teladoc Health is seeking an Executive Assistant to provide strategic and operational support to senior Technology leaders, managing calendars, travel, meetings, and communications with discretion in a fast-paced environment. You will partner across teams to keep business rhythms on track.

The ideal candidate has 10+ years of EA experience, expertise coordinating executives in a virtual environment, strong MS365 skills, and experience with travel/expense systems; occasional travel up to 10% may

Qualifications

• 10+ years of Executive Assistant experience supporting senior executives
• Significant experience supporting multiple executives simultaneously in fast-paced environments
• Strong calendar, travel, and meeting coordination skills
• Advanced proficiency with Microsoft 365 applications and related tools
• Experience with travel & expense management systems like Concur

Responsibilities

• Proactively manage highly complex calendars for 3-4 senior executives
• Build trusted relationships with executives and stakeholders
• Coordinate leadership meetings, travel, events, and communications
• Plan and execute executive meetings and offsites with logistics and materials
• Manage domestic and international travel arrangements
• Prepare and distribute executive communications and reports
• Handle expense reporting, invoices, and budget tracking
• Lead cross-functional projects and initiatives with minimal oversight
• Track deliverables and follow up on commitments
• Conduct research and synthesize information for executive decision-making
• Maintain confidential information with discretion
• Demonstrate professionalism and ownership in interactions and process improvements
• Occasional travel up to 10% as needed

Skills

Calendar management

Executive communications

Travel coordination

Meeting coordination

MS 365 proficiency

Concur or expense systems

Independent judgment

Discretion with confidential info

Cross-functional partner

Adaptability

Education

Bachelor's degree or equivalent

Tools

Concur

Microsoft 365 (Outlook/Teams/PowerPoint)

SharePoint

Job description

Join the team leading the next evolution of virtual care. At Teladoc Health, you are empowered to bring your true self to work while helping millions of people live their healthiest lives. Here you will be part of a high-performance culture where colleagues embrace challenges, drive transformative solutions, and create opportunities for growth. Together, we’re transforming how better health happens.

Position Summary

The Executive Assistant will provide strategic and operational support to senior Technology leaders at Teladoc Health, managing complex calendars, executive communications, travel, meetings, and key business priorities. This individual will serve as a trusted partner to leadership, driving coordination across teams, ensuring seamless execution of business rhythms, and supporting critical initiatives. The ideal candidate is highly proactive, organized, and adaptable, with the ability to anticipate needs, manage competing priorities, and operate with discretion in a fast-paced environment.

Essential Duties and Responsibilities

• Proactively manage highly complex calendars for 3-4 senior executives, balancing competing priorities, resolving conflicts, and ensuring leaders are focused on their highest-value work.
• Build trusted relationships with executives, stakeholders, and business partners across the organization and serve as a key point of contact on behalf of leadership.
• Partner closely with fellow Executive Assistants across the company to coordinate leadership meetings, business rhythms, travel, events, communications, and organizational initiatives.
• Own end-to-end planning and execution of executive meetings, team meetings, leadership offsites, customer engagements, town halls, and special events, including logistics, materials, agendas, communications, and follow-up actions.
• Coordinate domestic and international travel arrangements, ensuring efficient itineraries while proactively managing changes and mitigating potential disruptions.
• Prepare, edit, review, and distribute executive communications, presentations, reports, agendas, briefing documents, and meeting materials with exceptional accuracy and attention to detail.
• Manage expense reporting, invoice processing, budget tracking, and reconciliation activities in compliance with company policies and timelines.
• Lead and support special projects, operational initiatives, and cross-functional programs with minimal oversight, ensuring successful execution and timely delivery.
• Track deliverables, action items, and commitments on behalf of executives and follow through to completion.
• Conduct research, gather data, and synthesize information into clear and actionable summaries for executive review and decision‑making.
• Maintain organized electronic systems, documents, records, and confidential information while exercising the highest level of discretion and professionalism.
• Act as an ambassador for executive leadership by demonstrating professionalism, sound judgment, and a commitment to excellence in every interaction.
• Demonstrate ownership and accountability by proactively identifying and implementing process improvements that increase efficiency and elevate the quality of executive support.
• This role may require occasional travel, estimated at up to 10% annually, based on business and project needs.

Qualifications and Experience

• 10+ years of Executive Assistant experience supporting senior executives in a fast‑paced, complex business environment.
• Significant experience supporting multiple executive leaders simultaneously in a virtual environment.
• Demonstrated success managing highly complex calendars, executive travel, large‑scale meetings, offsites, and organizational events.
• Strong program and project management experience, with the ability to coordinate multiple priorities and stakeholders simultaneously.
• Advanced proficiency with Microsoft 365 applications, including Outlook, Teams, Word, Excel, PowerPoint, SharePoint, and related productivity tools.
• Experience with travel and expense management systems such as Concur or equivalent platforms.
• Proven ability to work independently, exercise sound judgment, and make decisions with minimal direction.
• Exceptional organizational skills with the ability to manage numerous competing priorities without sacrificing quality or accuracy.
• Outstanding written and verbal communication skills, including the ability to draft executive‑level correspondence with clarity, professionalism, and minimal oversight.
• Strong business acumen and the ability to communicate effectively with senior leaders, external partners, customers, and employees at all levels.
• Demonstrated ability to build collaborative relationships across teams and establish credibility as a trusted business partner.
• Excellent problem‑solving skills with a proactive, solutions‑oriented mindset.
• Meticulous attention to detail and commitment to producing high‑quality work products.
• Demonstrated ability to handle highly confidential and sensitive information with discretion and integrity.
• Adaptable, curious, resilient, and comfortable operating in an environment of change, ambiguity, and evolving priorities.
• Receptive to feedback and committed to continuous improvement.
• Experience using AI‑powered productivity and workflow automation tools to improve efficiency.

Preferred Qualifications

• Experience supporting executives in a technology organization, high‑growth company, or similarly complex corporate environment.
• Bachelor's degree or equivalent combination of education and relevant experience.

Salary and Benefits

The base salary range for this position is $85,000 - $95,000. In addition to a base salary, this position is eligible for a performance bonus and benefits (subject to eligibility requirements) listed here: Teladoc Health Benefits 2026. Total compensation is based on several factors including, but not limited to, type of position, location, education level, work experience, and certifications. This information is applicable for all full‑time positions.

We follow a Flexible Vacation Policy, intended for rest, relaxation, and personal time. All time off must be approved by your manager prior to use. You will also receive 80 hours of Paid Sick, Safe, and Caregiver Leave annually. This applies to full‑time positions only. If you are applying for a part‑time role, your recruiter can provide additional details.

As part of our hiring process, we verify identity and credentials, conduct interviews (live or video), and screen for fraud or misrepresentation. Applicants who falsify information will be disqualified. Teladoc Health will not sponsor or transfer employment work visas for this position. Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

Why join Teladoc Health?

Teladoc Health is transforming how better health happens. Learn how when you join us in pursuit of our impactful mission. Chart your career path with meaningful opportunities that empower you to grow, lead, and make a difference. Join a multi‑faceted community that celebrates each colleague’s unique perspective and is focused on continually improving, each and every day. Contribute to an innovative culture where fresh ideas are valued as we increase access to care in new ways. Enjoy an inclusive benefits program centered around you and your family, with tailored programs that address your unique needs. Explore candidate resources with tips and tricks from Teladoc Health recruiters and learn more about our company culture by exploring #TeamTeladocHealth on LinkedIn.

Equal Opportunity & Diversity

As an Equal Opportunity Employer, we never have and never will discriminate against any job candidate or employee due to age, race, religion, color, ethnicity, national origin, gender, gender identity/expression, sexual orientation, membership in an employee organization, medical condition, family history, genetic information, veteran status, marital status, parental status, or pregnancy). In our innovative and inclusive workplace, we prohibit discrimination and harassment of any kind.

Privacy & Data Collection

Teladoc Health respects your privacy and is committed to maintaining the confidentiality and security of your personal information. In furtherance of your employment relationship with Teladoc Health, we collect personal information responsibly and in accordance with applicable data privacy laws, including but not limited to, the California Consumer Privacy Act (CCPA). Personal information is defined as: Any information or set of information relating to you, including (a) all information that identifies you or could reasonably be used to identify you, and (b) all information that any applicable law treats as personal information. Teladoc Health’s Notice of Privacy Practices for U.S. Employees’ Personal information is available at this link.

Our mission is to empower all people everywhere to live their healthiest lives.