Executive Assistant, SVP, Global Specialists

Cisco Systems, Inc.; City of Utica (NY); Remote; USD 60,000 - 80,000; Full time

Job summary

An established industry player is seeking an Executive Assistant to support a Senior Vice President of Global Specialists. This dynamic role demands a proactive professional who can manage complex calendars, coordinate travel, and handle confidential matters with utmost integrity. The ideal candidate will possess exceptional communication skills and a strong ability to navigate both strategic and tactical tasks. If you thrive in a fast-paced environment and are looking to make a significant impact, this opportunity is perfect for you. Join a forward-thinking company where your contributions will be valued and recognized.

Qualifications

• 7+ years in administrative roles, with 2+ years supporting SVP level.
• Expertise in Windows applications and calendar management.

Responsibilities

• Manage SVP's calendar, travel arrangements, and meeting logistics.
• Provide analytical support for special projects and large events.

Skills

Calendar Management

Event Coordination

Travel Management

Communication Skills

Analytical Support

Confidentiality

Self-motivated

Organizational Skills

Problem Solving

Education

BA/BS or equivalent experience

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Executive Assistant, SVP, Global Specialists

Location: Offsite, San Jose, California, US

Meet the Team

Cisco is seeking an Executive Assistant Professional to provide support for the Senior Vice President of Global Specialists.

Responsibilities include:

• Calendar Management: Management of SVP's calendar and daily schedule to include prioritizing conflicting meeting requests, supervising action items and commitments of executive and following-up to ensure completion.
• Event Speaking Engagement Coordination: Responsible for a running list of SVP's engagements and works closely with communications team to ensure content needs are understood and set in motion.
• Meeting Planning and Organization: Assisting Senior VP in planning and coordinating meetings by taking ownership for assembling the agenda, location, accommodating technology requirements based upon participant needs, and all other meeting logistics.
• Travel Briefing Preparation: Crafting travel packs for international trips, including combining all event information and coordinating logistics.
• Correspondence/Approvals: Supporting SVP by acting as proxy for communications and approvals as authorized.
• Travel and Expense Management: Responsible for making in-depth global travel arrangements for SVP.
• Special Projects: Providing analytical support to assist executive on special projects.
• Large Corporate Events: Prepare and brief itinerary as well as accompany VP for large Corporate Events.
• Confidentiality: Candidate will deal expertly with highly critical and confidential matters.
• Mentor new Executive Administrative Assistants and other administrators.

In addition to general administrative duties of an EA, daily tasks are carried out at a higher level of complexity. Specifically, the critical behaviors of this role are:

• Self-motivated and proactive around needs of the SVP and the Organization.
• Able to operate successfully with limited direction and ambiguity.
• Use tact, subtlety and a practical knowledge of company policies, practices and procedures.
• Responsiveness to all levels of inquiry.
• Challenge ‘the way we’ve always done it’ and provide a deeper more innovative way of doing things.
• Keep the big picture in mind when making independent decisions that affect the SVP’s calendar.
• Have the ability to exercise critical and independent judgment with the SVP’s calendar and time.
• Organized and efficient with their own time.
• Able to think creatively and calmly when it comes to quick and unplanned changes in schedule.
• Earn administrative community respect and have the ability to work with and through others as needed.

Your Impact

You take initiative, can handle a full desk with ease and thrive in a lively environment. This position requires strong interpersonal skills, independent judgment, utmost integrity and ability to balance both strategic and tactical actions.

Minimum Qualifications

• 7+ years experience in administrative environment and 2+ years supporting SVP level and above.
• Expert level knowledge of Windows desktop computer applications: Word, Excel, and PowerPoint.
• Experience in calendar management, planning meetings and coordinating travel.
• Excellent verbal and written communication skills.
• Ability to navigate web and email at high competency knowledge.

Preferred Qualifications

• BA/BS or equivalent experience.
• Past work experience in the high-tech industry.