Executive Assistant Supervisor

Boulder Community Health; Boulder (CO); On-site; Full time

Job summary

Join a forward-thinking healthcare organization as an Executive Assistant Supervisor, where you'll provide vital support to leadership while supervising a talented team. This role involves overseeing administrative functions, managing schedules, and ensuring effective communication within the department. You'll play a key role in enhancing team performance and contributing to the organization's mission of providing exceptional healthcare services. Enjoy a dynamic work environment, competitive benefits, and the opportunity to make a meaningful impact in the Boulder community. If you have a passion for healthcare and strong administrative skills, this is the perfect opportunity for you!

Benefits

Health insurance

Dental and Vision insurance

Life Insurance

Short-term and Long-term disability coverage

Retirement plan with matching contributions

Paid Time Off

Education assistance program

Wellness programs

Employee Assistance Program

On-site fitness center

Qualifications

• 5+ years of executive-level administrative support experience required.
• Associate's degree or equivalent experience is mandatory.

Responsibilities

• Supervises a team of director-level administrative assistants.
• Manages schedules and coordinates meetings for Vice Presidents.

Skills

Administrative Support

Event Planning

Travel Planning

Team Management

Problem Resolution

Education

Associate's Degree in Administrative Assistance

Bachelor's Degree in Business Administration

Job description

Executive Assistant Supervisor
Boulder Community Health, Boulder, CO 80303

$31.58- $47.38 an hour - Full-Time Days, 40 hours per week

Boulder Community Health is seeking an Executive Assistant Supervisor who provides executive support and assistance to the Vice Presidents and the Administration department’s leadership team. This individual also supervises director-level administrative support staff. They are responsible for team development and working with leadership to meet administrative needs.

Benefits:

1. Health insurance, including a FREE employee only option
2. Dental and Vision insurance
3. BCH paid Life Insurance; Spouse and Dependent Life Insurance plans
4. Short-term and Long-term disability coverage
5. Health and Dependent Care Flexible Spending Accounts
6. Retirement plan with BCH matching contributions, and discretionary lump sum contribution
7. Paid Time Off
8. Education assistance program
9. Voluntary Wellness programs, to include biometrics, wellness team challenges, and much more
10. Staff Support Initiatives such as Sound Baths, Meditation, Massages, and Reiki
11. Free one-on-one retirement planning sessions
12. Employee Assistance Program offering 8 free, confidential counseling sessions for you and your family

Qualifications:

1. Associate’s degree or equivalent Administrative Assistant experience required.
2. Bachelor’s degree and/or coursework in business administration, management, healthcare administration, public health, or related field preferred.
3. State of Colorado Notary Public preferred.
4. Five or more years of mid- or executive-level professional office administrative support experience required.
5. Experience with event and/or travel planning required.
6. Hospital or medical background preferred.
7. Former direct supervisory and/or team performance management experience highly desirable.

Responsibilities:

1. Supervises a team of director-level administrative assistants.
2. Responsible for performance management, problem resolution, training and onboarding, and coverage planning for director-level administrative assistants.
3. Oversees and provides input to Administrative Manager on hiring, firing, and corrective action decisions for director-level administrative assistants.
4. Supports BCH Vice President(s) and provides administrative support for other departmental leaders as needed.
5. Manages and coordinates VP schedule, schedules meetings with physicians, directors, managers, and other administrative and executive staff of BCH.
6. Coordinates and arranges for multiple meetings throughout the Department.
7. Coordinates and arranges interviews and interview panels.
8. Plans and coordinates special events.
9. Manages and coordinates databases.
10. Manages and coordinates intranet site(s) and communication.
11. Assists in preparing educational presentations.
12. Supervises a team of administrative staff, training and developing them to enhance performance.
13. Facilitates the development of strong working relationships between administrative support staff and the directors whom they support. Ensures directors have the support they need to operate effectively.
14. Provides input to the Administrative Manager on the structure of the administrative team and opportunities to optimize staffing allocation.
15. Coordinates with the Administrative Manager and other managers to ensure alignment with the company’s mission, vision, core values, and objectives.

About Boulder Community Health and Boulder, Colorado:
Boulder Community Health (BCH) is a not-for-profit healthcare organization based in Boulder, Colorado. It provides comprehensive medical services to the Boulder County community, including acute care, emergency services, and outpatient care. BCH operates several facilities, including the flagship Boulder Community Hospital, and offers a wide range of specialties such as cardiology, oncology, orthopedics, and maternity care. The organization is known for its commitment to high-quality care, patient-centered services, and a focus on wellness and prevention.

Boulder Community Health is dedicated to improving the health of the local community by integrating advanced medical technology, evidence-based practices, and personalized care. The healthcare system also emphasizes collaboration with local physicians, wellness programs, and community outreach initiatives. BCH is recognized for its strong ties to the local population and its role in supporting public health initiatives, promoting healthy lifestyles, and addressing health disparities.

Boulder Community Health is a Certified Level II Trauma Center and has received incredible accolades for the wonderful care that we provide including: Newsweek- “America’s Best-in-State Hospital 2025”; U.S. News and World Report- “Best Hospitals for Maternity Care 2025”; 5280 Magazine-“21 BCH physicians among 2024 list of the region’s best doctors”; Daily Camera People’s Choice Awards 2024- Honorable mention, Best Physical Therapy Center; and American Heart Association- Quality Stroke Care 2024.

As an employee at Boulder Community Health, you will enjoy working in state-of-the-art facilities with competitive compensation and benefits, including health/dental/life, tuition reimbursement and an on-site fitness center. You also have access to an incredible Employee Wellness and Support program, employee activities, discounts and more!

EOE/Affirmative Action/Drug-free workplace.
BCH will never conduct interviews or ask for employment documents via text.
This position has no close date. Applications will be accepted until the position is filled.