Executive Assistant Strategic Project Manager

1002 Adventist Midwest Management Services; Bolingbrook (IL); On-site; USD 91,000 - 170,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

403-B Retirement Plan

Paid Time Off from Day One

Job summary

UChicago Medicine AdventHealth in Bolingbrook, IL seeks an experienced executive assistant to support senior leaders, coordinating governance materials and strategic plans while balancing multiple priorities across departments. You will lead scheduling, prepare presentations, and guide staff, ensuring regulatory readiness.

A Bachelor’s is required; MBA/MHA preferred, with healthcare admin experience highly valued.

Qualifications

• Bachelor's degree required.
• MBA or MHA preferred.
• Field of study: business, IT or healthcare-related discipline.

Responsibilities

• 1+ year of process improvement and project management (preferred).
• 2+ years in a healthcare area and/or related area (required).
• Assistant experience at executive level (required).
• Experience interacting with Medical Staff, Senior Leadership, and clinical staff (preferred).
• Experience with Mind Genius, Visio, and other planning/presentation software (preferred).

Skills

Healthcare systems

Interpersonal skills

Analytical skills

Executive support

Communication

MS Office

Education

Bachelor's degree

MBA or MHA

Tools

Mind Genius

Visio

Job description

Our promise to you: Joining UChicago Medicine AdventHealth is about being part of something bigger. It’s about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. UChicago Medicine AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that together we are even better. All the benefits and perks you need for you and your family: Benefits from Day One: Medical, Dental, Vision Insurance, Life Insurance, Disability Insurance Paid Time Off from Day One 403-B Retirement Plan 4 Weeks 100% Paid Parental Leave Career Development Whole Person Well-being Resources Mental Health Resources and Support Pet Benefits

Schedule: Full time

Shift: Day (United States of America)

Address: 500 REMINGTON BLVD

City: BOLINGBROOK

State: Illinois

Postal Code: 60440

Job Description

Functions as executive assistant to executive leaders Evaluates and manages strategic plans, developing priorities, determining structure, and defining approaches for clinical quality and outcomes. Works collaboratively with internal and external stakeholders to conduct analysis and develop key deliverables for governance and planning meetings. Presents strategic information, including analysis of existing initiatives and progress towards completion, to staff and operational leaders. Identifies and proposes potential projects aligned with strategic objectives. Analyzes performance improvement data to identify quality concerns, practice patterns, and areas for process improvement. Utilizes knowledge of standards, survey methodology, and related tools to ensure regulatory and accreditation readiness. Designs, establishes, and maintains organizational structure and staffing to accomplish goals and objectives; recruits, trains, supervises, and evaluates staff. Manages performance, coaching, discipline, engagement, and talent management of the team. Manages recruitment, retention, training, scheduling, and competence of staff; coordinates education opportunities within the system and community. Serves as a resource to the multi-disciplinary team, answering questions and clarifying guidelines; conducts routine section meetings and educational sessions. Exercises independent decision-making to identify, plan, and execute goals; adapts to departmental changes and prioritizes multiple projects. Builds and maintains relationships across multiple disciplines to achieve common goals. Other duties as assigned

Knowledge, Skills, and Abilities

Expertise in healthcare systems and quality improvement processes [Required] Excellent interpersonal, writing, verbal, presentation, and communication skills. Ability to portray and characterize complex information effectively [Required] Excellent analytical and organizational skills and the ability to make decisions effectively and quickly [Required] High energy, positive behavior, and the ability to provide superior customer service [Required] Articulate communicator with effective interviewing and facilitation skills necessary to diplomatically guide multiple parties toward mutual strategic goals [Required] Effective computer skills, particularly Microsoft Office (Outlook, Word, Excel) [Required] Ability to lead and direct employees [Required]

Education

Bachelor's [Required] MBA or MHA [Preferred] Field of Study: in a Business , IT or Healthcare related discipline

Work Experience

1+ year of experience in process improvement and project management [Preferred] 2+ years of experience in a healthcare area and/or related area [Required] Assistant experience at executive level [Required] Financial analyst experience [Preferred] Experience in accreditation surveys such as Joint Commission or DNV [Preferred] Experience interacting with Medical Staff, Senior Leadership, and clinical staff [Preferred] Experience with Mind Genius, Visio, and other planning and presentation software [Preferred]

Licenses and Certifications

Portfolio Management Professional (PfMP) [Preferred]

Physical Requirements

Physical Requirements - https://tinyurl.com/23km2677

Pay Range

$91,457.60 - $170,123.20

Equal Opportunity Statement

This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances. Every day, our fellow team members show up to work, unified by one shared mission: Extending the Healing Ministry of Jesus Christ. As a faith-based health care organization, our story is one of hope as we strive to heal and restore the body, mind and spirit. Though our facilities are spread across the country, this unwavering belief binds us together. Across every office, exam and patient room, we’re committed to providing individualized, holistic care. This is our Christian mission, and it inspires us to help make communities healthier and happier.