Executive Assistant, Special Projects

Beemac Logistics; Pennsylvania; On-site; USD 90,000 - 110,000; Full time

Benefits offered by this job

401(k) with company match

Health insurance

Dental insurance

Vision insurance

Paid time off

Job summary

Beemac Logistics is seeking an Executive Assistant to support the leadership team with high-visibility projects, confidential matters, travel, and day-to-day operations.

On-site role with a Monday–Friday, 8:00 AM to 5:00 PM schedule and occasional flexibility for remote work when circumstances require.

No experience required, but a college degree is preferred and strong organizational and communication skills are essential.

Qualifications

• Experience as an executive or personal assistant is preferred but not required.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills.
• Ability to handle confidential information with discretion.

Responsibilities

• Serve as the primary point of contact for the leadership team.
• Manage complex calendars and meeting logistics across multiple leaders.
• Coordinate travel for leadership and select employees, including flights and lodging.
• Prepare and proofread correspondence, presentations, and internal communications.
• Oversee expense reports and credit card reconciliations for the leadership group.

Skills

Executive assistant

Personal assistant

Communication skills

Organization

Prioritization

Discretion

Travel coordination

Education

Bachelor's degree

Tools

Microsoft Office

Expense management software

Job description

We're not just offering a job - we're giving you the chance to grow, develop, and succeed with the support and tools to help you thrive.

EARN 100K Annual Average in 15-18 months

COMPETITIVE SALARY to Start

COMMISSIONS Uncapped

$5,000 Bonus in First Six Months

BENEFITS 401k, Dental, Vision, Healthcare & PTO

NO EXPERIENCE REQUIRED

Start Your Sales Career as a Freight Broker

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Beemac Logistics is looking for a sharp, resourceful Executive Assistant to support our leadership team. This is not a one desk, one boss role. You will work directly with the entire leadership team, manage a wide range of business and personal priorities, and take ownership of special projects that go well beyond a typical assistant job. If you like variety, move fast, and want a seat close to the decisions that drive the company, this role was built for you.

This is a high trust, high exposure position. You will be handling confidential company and personal information, coordinating travel, and managing money matters on behalf of the leadership team, so successful candidates must pass a background screening and credit check.

Schedule

ON SITE- Monday through Friday, 8:00 AM to 5:00 PM EST. We offer flexibility to work from home when circumstances call for it.

What You'll Do

Serve as the primary point of contact and right hand to the leadership team, anticipating needs before they're asked.

Manage complex calendars, scheduling, and meeting logistics across multiple leaders and priorities.

Coordinate all personal and business travel for the leadership team and select employees, including flights, lodging, and itineraries.

Own expense reports, credit card reconciliations, and other day-to-day financial administration for the leadership team.

Take the lead on special projects, including initiatives tied to the leadership team's outside business ventures, such as an athletic facility they support.

Draft and proofread correspondence, presentations, and internal communications.

Handle sensitive company and personal information with discretion and sound judgment.

Coordinate with vendors, partners, and outside contacts on behalf of the leadership team.

Juggle shifting priorities and deadlines without dropping the details.

What We're Looking For

Previous experience of being an executive assistant, personal assistant, or similar support role preferred.

A college degree is preferred.

Excellent organizational skills and the ability to manage multiple priorities and deadlines at once.

Strong attention to detail, especially when handling financial and confidential matters.

A proactive, self-starter mindset with the drive to take on new projects and figure things out.

Strong written and verbal communication skills.

Comfortable working with technology including Office products, expense and travel platforms, and other business software.

Trustworthy and discreet, with the ability to handle sensitive information appropriately.

Must pass a background screening and credit check.

Paid time off (PTO) and holidays

Dependent Care Flexible Spending Account (DCFSA)

Medical, dental, and vision insurance

401(k) with company match

Health Savings Account (HSA)

Legal assistance and identity theft protection

Recognition & Awards

Named a "Top Employee Benefits Provider" by Mployer for 2026

Ranked #46 on the "Top 100 Largest Freight Brokerage" firms in the U.S. by Transport Topics 2026

Ranked #97 on "Top 100 Logistics Company" by Transport Topics 2026

Awarded "Gold Member" in Project 44’s 2026 Preferred Carrier Program

Performance Excellence Award from first-ever Nextpower Supplier Awards Summit 2026

Voted Pittsburgh Post-Gazette "Top Workplaces 2026"