Executive Assistant Senior - Temporary

RSM US LLP; Chicago (IL); On-site; USD 58,240 - 87,360; Full time

Benefits offered by this job

Competitive benefits

Job summary

RSM US LLP is seeking an Executive Assistant Senior for a temporary assignment in Chicago. The role supports select firm leaders with strategic calendar management, travel arrangements, expense reimbursements, and logistics for internal and external meetings.

The position requires professionalism, confidentiality, and the ability to handle multiple tasks with urgency. Strong Microsoft Office skills and 5+ years of administrative experience are preferred.

Qualifications

• Five+ years relevant administrative support experience
• Experience in a professional services environment is a plus
• Strong written and verbal communication skills
• Ability to manage multiple tasks and shift priorities
• Advanced Microsoft Office 365 skills
• High level of professionalism and confidentiality
• Ability to work independently and with teams
• Problem-solving and change-management mindset
• Leadership qualities and initiative

Responsibilities

• Maintain calendar appointments, schedule meetings, and prioritize items
• Coordinate travel: flights, cars, hotels and meals; submit expense reports
• Manage meeting logistics: invitations, attendees, notes, and action items
• Handle confidential correspondence and regular communications
• Lead and support project or event execution as assigned
• Prepare proo freading and professional documents, slides, and reports
• Compile data from various sources and prepare reports
• Review and reconcile firm‑issued purchasing card charges
• Serve as a reliable, go-to resource for internal clients
• Collaborate with ESS and other departments; share best practices
• Provide training and assist other executive assistants as needed
• Perform other duties as assigned

Skills

Administrative support

Microsoft Office 365

Organizational skills

Written communication

Verbal communication

Multi-tasking

Discretion/confidentiality

Proactive mindset

Tools

Microsoft Office 365

Job description

We are the leading provider of professional services to the middle market globally, our purpose is to instill confidence in a world of change, empowering our clients and people to realize their full potential. Our exceptional people are the key to our unrivaled culture and talent experience and our ability to be compelling to our clients. You'll find an environment that inspires and empowers you to thrive both personally and professionally. There's no one like you and that's why there's nowhere like RSM.

This is a temporary position running from Sept 2026- March 2027

The executive assistant senior will provide skilled and efficient support to select RSM leaders and may serve as a navigator to other RSM owners. The executive assistant senior, under minimal supervision, will be responsible for all day-to-day activities, including strategic calendar and schedule management, execution of travel arrangements/expense reimbursement and coordination of logistics for internal and external meetings. May be responsible for proofreading communications, compiling reports and other special projects, as needed. In addition, the executive assistant senior may fulfill administrative requests through the ESS request site. This position requires a high level of professionalism, confidentiality, and a sense of urgency.

Essential Duties

• Serve as the point person to maintain all calendar appointments and ensure that meetings are scheduled in advance and prioritized accordingly.
• Coordinate all travel arrangements (flights, cars, hotels and meals, etc.). Submit expense reports in a timely manner.
• Be responsible for meeting management administration, including handling all meeting invitations and logistics, tracking attendees, taking notes and following up with action items.
• Maintain daily, weekly, and monthly to-do lists, with follow-ups accordingly. Routinely handle confidential correspondence.
• Take ownership of projects and/or events as assigned including conducting research, organizing details and following through with execution.
• Prepare and proofread information, including correspondence, PowerPoint slides, handouts and spreadsheets, ensuring a professional and consistent appearance.
• Independently compile data from a variety of resources and prepare appropriate reports and/or documentation.
• Review invoices and/or charges on firm‑issued purchasing card for accuracy and reconcile in a timely manner, as needed.
• Serve as the "go‑to" resource to deliver a consistent and positive experience.
• Act as a liaison between ESS and other firm client service departments and/or others outside of the firm as appropriate.
• Share knowledge of firm systems, tools and industry knowledge when appropriate.
• Collaborate with other executive assistants, including identifying and establishing best practices. Provide training to others when appropriate.
• Perform other duties as assigned.

Preferred Qualifications

• Five+ years relevant administrative support experience
• Previous experience in a professional services environment a plus
• Advanced Microsoft Office 365
• Effective organization and time‑management skills
• Strong written and verbal communication skills
• Ability to manage multiple tasks and shift priorities as necessary to meet deadlines
• Flexible demeanor, pro‑active thinker, positive attitude, maintains confidentiality
• Ability to take direction, follow procedures, and ask appropriate questions
• Complete tasks independently as well as work collaboratively with teams
• Ability to handle stress while operating with a sense of urgency and with good judgment
• Change management and problem‑solving skills
• Innovative thinker
• Exhibit leadership qualities

At RSM, we offer a competitive benefits and compensation package for all our people. We offer flexibility in your schedule, empowering you to balance life's demands, while also maintaining your ability to serve clients. Learn more about our total rewards at https://rsmus.com/careers/working-at-rsm/benefits.

All applicants will receive consideration for employment as RSM does not tolerate discrimination and/or harassment based on race; color; creed; sincerely held religious beliefs, practices or observances; sex (including pregnancy or disabilities related to nursing); gender; sexual orientation; HIV Status; national origin; ancestry; familial or marital status; age; physical or mental disability; citizenship; political affiliation; medical condition (including family and medical leave); domestic violence victim status; past, current or prospective service in the US uniformed service; US Military/Veteran status; pre‑disposing genetic characteristics or any other characteristic protected under applicable federal, state or local law.

Accommodation for applicants with disabilities is available upon request in connection with the recruitment process and/or employment/partnership. RSM is committed to providing equal opportunity and reasonable accommodation for people with disabilities. If you require a reasonable accommodation to complete an application, interview, or otherwise participate in the recruiting process, please call us at 800‑274‑3978 or send us an email at [e-mail].

RSM does not intend to hire entry level candidates who will require sponsorship now OR in the future (i.e. F‑1 visa holders). If you are a recent U.S. college / university graduate possessing 1‑2 years of progressive and relevant work experience in a same or similar role to the one for which you are applying, excluding internships, you may be eligible for hire as an experienced associate.

RSM will consider for employment qualified applicants with arrest or conviction records. For those living in California or applying to a position in California, please click here for additional information.

At RSM, an employee's pay at any point in their career is intended to reflect their experiences, performance, and skills for their current role. The salary range (or starting rate for interns and associates) for this role represents numerous factors considered in the hiring decisions including, but not limited to, education, skills, work experience, certifications, location, etc. As such, pay for the successful candidate(s) could fall anywhere within the stated range.

Compensation Range: $28 - $42 per hour