Executive Assistant Sr. Temporary

RSM US LLP; Cleveland (OH); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Flexible schedule

Competitive benefits package

Job summary

RSM US LLP is seeking an Executive Assistant Senior in Cleveland, OH. This temporary position involves providing skilled support to RSM leaders and maintaining calendar appointments. The ideal candidate will manage travel arrangements, prepare documentation, and handle confidential correspondence.

Applicants should possess a minimum of five years' experience in administrative support, with strong organizational and communication skills. The position offers a competitive compensation package and supports a positive work environment.

Qualifications

• Five+ years relevant administrative support experience.
• Previous experience in a professional services environment is a plus.
• Ability to handle stress while operating with a sense of urgency.

Responsibilities

• Maintain all calendar appointments and ensure meetings are prioritized.
• Coordinate all travel arrangements including flights and hotels.
• Handle meeting management administration including logistics.

Skills

Advanced Microsoft Office 365

Effective organization and time management skills

Strong written and verbal communication skills

Ability to manage multiple tasks

Leadership qualities

Job description

This is a temporary position running from Aug- March 2027. The Executive Assistant Senior will provide skilled and efficient support to select RSM leaders and may serve as a navigator to other RSM owners.

Essential Duties

• Serve as the point person to maintain all calendar appointments and ensure that meetings are scheduled in advance and prioritized accordingly.
• Coordinate all travel arrangements (flights, cars, hotels and meals, etc.).
• Submit expense reports in a timely manner.
• Be responsible for meeting management administration, including handling all meeting invitations and logistics, tracking attendees, taking notes and following up with action items.
• Maintain daily, weekly, and monthly to-do lists, with follow-ups accordingly.
• Routinely handle confidential correspondence.
• Take ownership of projects and/or events as assigned including conducting research, organizing details and following through with execution.
• Prepare and proofread information, including correspondence, PowerPoint slides, handouts and spreadsheets, ensuring a professional and consistent appearance.
• Independently compile data from a variety of resources and prepare appropriate reports and/or documentation.
• Review invoices and/or charges on firm‑issued purchasing card for accuracy and reconcile in a timely manner, as needed.
• Serve as the go‑to resource to deliver a consistent and positive experience.
• Act as a liaison between ESS and other firm client service departments and/or others outside of the firm as appropriate.
• Share knowledge of firm systems, tools and industry knowledge when appropriate.
• Collaborate with other executive assistants, including identifying and establishing best practices.
• Provide training to others when appropriate.
• Perform other duties as assigned.

Preferred Qualifications

• Five+ years relevant administrative support experience
• Previous experience in a professional services environment a plus
• Advanced Microsoft Office 365
• Effective organization and time management skills
• Strong written and verbal communication skills
• Ability to manage multiple tasks and shift priorities as necessary to meet deadlines
• Flexible demeanor, pro‑active thinker, positive attitude, maintains confidentiality
• Ability to take direction, follow procedures, and ask appropriate questions
• Complete tasks independently as well as work collaboratively with teams
• Ability to handle stress while operating with a sense of urgency and with good judgment
• Change management and problem‑solving skills
• Innovative thinker
• Exhibit leadership qualities

Benefits

At RSM we offer a competitive benefits and compensation package for all our people. We offer flexibility in your schedule, empowering you to balance life's demands, while also maintaining your ability to serve clients.

Learn more about our total rewards at https://rsmus.com/careers/working-at-rsm/benefits.

Compensation Range: $0 – $0

Equal Employment Opportunity

All applicants will receive consideration for employment as RSM does not tolerate discrimination and/or harassment based on race; color; creed; sincerely held religious beliefs, practices or observances; sex (including pregnancy or disabilities related to nursing); gender; sexual orientation; HIV status; national origin; ancestry; familial or marital status; age; physical or mental disability; citizenship; political affiliation; medical condition (including family and medical leave); domestic violence victim status; past, current or prospective service in the US uniformed service; US Military/Veteran status; pre‑disposing genetic characteristics or any other characteristic protected under applicable federal, state or local law. Accommodation for applicants with disabilities is available upon request in connection with the recruitment process and/or employment/partnership. RSM is committed to providing equal opportunity and reasonable accommodation for people with disabilities. If you require a reasonable accommodation to complete an application, interview, or otherwise participate in the recruiting process, please call us at 800-274-3978 or send us an email at [e-mail].