Executive Assistant - Senior

Intermountain Healthcare; Midvale (UT); On-site; USD 85,194,000 - 129,917,000; Full time

Job summary

Intermountain Health in Midvale, Utah is seeking an Executive Assistant - Senior to provide confidential, time-sensitive support to a system executive leader. This role emphasizes calendar management, travel coordination, and the creation of professional communications and presentations.

The ideal candidate has 5+ years supporting executive leaders, strong organizational and problem-solving skills, and the ability to handle multiple priorities in a fast-paced healthcare environment with

Qualifications

• Demonstrated experience supporting an executive director, multiple managers or functional area.
• Demonstrated ability to work efficiently and effectively in an independent manner.
• Demonstrated organizational and problem-solving skills with high attention to detail.
• Demonstrated experience managing calendars, correspondence, travel/expenses, remote and in-person meetings.

Responsibilities

• Partner with leader on task management and coordinate high-stakes strategic initiatives.
• Serve as liaison with internal and external stakeholders across markets and boards.
• Create and modify documents and presentations, track performance metrics.
• Manage executive calendar, email, travel/expense management and meeting materials.

Skills

Team Support

Meeting Facilitation

Answering Telephones

Office Administration

Communication

Interpersonal Communication

Leadership

People Management

Organizing Meetings

Meeting Management

Organizing

Education

Bachelor’s degree

Job description

Job Description:The Executive Assistant - Senior proactively anticipates needs to support a variety of administrative functions for a system executive leader or leadership team with significant system influence in a time sensitive, accurate, and confidential nature using discretion and diplomacy.The Executive Assistant Senior provides high-level administrative support to senior leaders by managing complex calendars, coordinating travel arrangements, and supporting key business initiatives. This role serves as a trusted partner to leadership, ensuring efficient operations, effective communication, and seamless execution of priorities.The ideal candidate will have a minimum of five (5) years of experience supporting executive leaders, demonstrated expertise in calendar management, project coordination, and travel planning, and the ability to manage multiple priorities in a fast-paced environment while maintaining confidentiality and professionalism. Strong organizational, communication, and problem-solving skills are essential to success in this role.Essential FunctionsPrimary responsibilities include partnering with the leader on task management and coordinating high-stakes, strategic initiatives, and serving as a liaison with other internal and external stakeholders. Work is broad in scope and may involve system-level coordination with multiple markets, facilities, sites, service lines/departments, and boards.Caregiver understands the business strategy and works as a competent auxiliary member of the leadership team actively supporting team goals and priorities and developing procedures and processes to ensure successful execution of team strategy. This caregiver will create and modify documents and presentations, track and influence performance metrics, and serves as a thought partner to their assigned leader(s).The Executive Assistant - Senior provides advanced meeting support including event coordination, remote meeting management, facilitation and creation of meeting materials, and management of multimedia needs.Additionally, this caregiver proactively manages executive calendar and email, correspondence, travel/expense management, response to inquiries and requests and support of system needs and priorities. The Executive Assistant - Senior may supervise other administrative caregivers.SkillsTeam SupportMeeting FacilitationAnswering TelephonesOffice AdministrationCommunication WorkCommunicationInterpersonal CommunicationLeadershipPeople ManagementOrganizing MeetingsMeeting ManagementOrganizingRequired QualificationsDemonstrated experience supporting an executive director, multiple managers or functional area in an office setting, or system leaderDemonstrated ability to work efficiently and effectively in an independent mannerDemonstrated ability to exercise sound judgement and professional behavior while acting decisivelyDemonstrated organizational and problem-solving skills with high attention to detailDemonstrated experience managing calendars, correspondence, travel/expenses, remote and in-person meetingsDemonstrated interpersonal skills with internal and external senior-level leadersDemonstrated proficient verbal and written communication skills including discernment, spelling, punctuation, and grammarDemonstrated proficient time management, ability to prioritize and flex work to align with business operational prioritiesDemonstrated ability to manage conflicting priorities without loss of composurePreferred QualificationsBachelor’s degree. Education must be obtained through an accredited institution. Degree will be verified.Experience working in a matrixed healthcare settingLeadership experience (e.g., providing training to others on their job duties, coordinating the work of others, coordinating projects, acting as a team lead, and directly supervising others)Physical RequirementsOngoing need for employee to see and read information, labels, documents, monitors, identify equipment and supplies, and be able to assess customer needs.Frequent interactions with providers, colleagues, customers, patients/clients and visitors that require employee to verbally communicate as well as hear and understand spoken information, needs, and issues quickly and accurately.Manual dexterity of hands and fingers to manipulate complex and delicate supplies and equipment with precision and accuracy. This includes frequent computer use for typing, accessing needed information, etc.For roles requiring driving: Expected to drive a vehicle which requires sitting, seeing and reading signs, traffic signals, and other vehicles.Location:Supply Chain CenterWork City:MidvaleWork State:UtahScheduled Weekly Hours:40The hourly range for this position is listed below. Actual hourly rate dependent upon experience.$29.77 - $45.34We care about your well-being – mind, body, and spirit – which is why we provide our caregivers a generous benefits package that covers a wide range of programs to foster a sustainable culture of wellness that encompasses living healthy, happy, secure, connected, and engaged.By applying for a position with Intermountain, I acknowledge that I will comply with all applicable Intermountain policies and expectations. If applying for a remote or hybrid role, this includes remote work expectations related to confidentiality, information security, work schedules, conflicts of interest, and use of company equipment. I further acknowledge that outside employment or activities may not interfere with job responsibilities or create a conflict of interest with Intermountain. Actual or reasonably perceived conflicts may be grounds for disqualification from consideration or, if hired, corrective action up to and including termination of employment.Intermountain Health is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.At Intermountain Health, we use the artificial intelligence (\"AI\") platform, HiredScore to improve your job application experience. HiredScore helps match your skills and experiences to the best jobs for you. While HiredScore assists in reviewing applications, all final decisions are made by Intermountain personnel to ensure fairness. We protect your privacy and follow strict data protection rules. Your information is safe and used only for recruitment. Thank you for considering a career with us and experiencing our AI-enhanced recruitment process.All positions subject to close without notice.