Administrative Coordinator Senior

Intermountain Health; Ogden (UT); On-site; USD 34,000 - 51,000; Full time

Job summary

Intermountain Health in Ogden, UT is seeking an Administrative Coordinator - Senior to support Critical Care and Behavioral Health units with time-sensitive, confidential coordination. You will manage calendars, travel and expenses, meetings, data organization, and liaison with internal and external stakeholders across multiple facilities.

This role supports department day-to-day operations, may supervise other coordinators, and requires strong organizational and communication skills.

Qualifications

• Demonstrated experience supporting a director, multiple managers or functional area in an office setting.
• Demonstrated organizational and time management skills, ability to prioritize tasks, and attention to detail.
• Demonstrated experience managing calendars, correspondence, travel/expenses, remote and in-person meetings.
• Demonstrated interpersonal verbal and written communication skills including spelling, punctuation, grammar.

Responsibilities

• Coordinate task tracking, data organization, calendar management, correspondence, travel/expense management.
• Respond to inquiries and requests and manage meetings across multiple facilities or service lines.
• Support department day-to-day operations and assist leaders with routine projects and administrative duties.
• May supervise other Administrative Coordinators.

Skills

Department Management

Calendar Management

Schedule Management

Travel and Expense Management

Scheduling

Meeting Management

Outstanding Organizational Abilities

Answering Telephones

People Management

Office Administration

Organizing

Education

Associate degree

Tools

Spreadsheets

Presentation software

Job description

Job Description

The Administrative Coordinator - Senior is responsible for the coordination of various administrative functions for a major service line or a group of leaders in a time sensitive, accurate, and confidential nature. Primary responsibilities include task tracking, organization of data, calendar management, correspondence, travel/expense management, response to inquiries and requests, meeting management, and support of local facility needs.

Job Description

The Administrative Coordinator - Senior is responsible for the coordination of various administrative functions for a major service line or a group of leaders in a time sensitive, accurate, and confidential nature. Primary responsibilities include task tracking, organization of data, calendar management, correspondence, travel/expense management, response to inquiries and requests, meeting management, and support of local facility needs.

This position will support Critical Care units in the North market (Layton, McKay-Dee, Logan and Cassia)

It will also support Behavioral Health units at McKay-Dee hopsital

Schedule - Monday - Friday business hours

Essential Functions

• The Administrative Coordinator - Senior works closely in a proactive manner with their assigned group or leader(s) and serves as a liaison with other internal and external stakeholders.


• Under the direction of the leader(s), caregiver may be assigned special projects and may lead out on teams and initiatives with associated deliverables. Work is often cross functional and may involve multiple facilities, sites, and/or service lines/departments.


• The Administrative Coordinator - Senior provides support of a technical nature including remote meeting management, facilitation of presentations, and management of multimedia needs both by the leader(s) and meeting support.


• May be responsible for department day to day operations and goals that relieve and assist the leaders of routine project or advanced administrative duties.


• The Administrative Coordinator - Senior may supervise other Administrative Coordinators.

Skills

• Department Management


• Calendar Management


• Schedule Management


• Travel and Expense Management


• Scheduling


• Meeting Management


• Outstanding Organizational Abilities


• Answering Telephones


• People Management


• Office Administration


• Organizing

Required Qualifications

• Demonstrated experience supporting a director, multiple managers or functional area in an office setting


• Demonstrated organizational and time management skills, ability to prioritize tasks, and attention to detail


• Demonstrated experience managing calendars, correspondence, travel/expenses, remote and in-person meetings


• Demonstrated interpersonal verbal and written communication skills including spelling, punctuation, grammar

Preferred Qualifications

• Associate degree. Education must be obtained through an accredited institution. Degree will be verified.


• Experience working in a healthcare setting.


• Experience with spreadsheets and presentation software.


• Leadership experience (e.g., providing training to others on their job duties, coordinating the work of others, coordinating projects, acting as a team lead, and directly supervising others).

Physical Requirements

• Ongoing need for employee to see and read information, labels, documents, monitors, identify equipment and supplies, and be able to assess customer needs.


• Frequent interactions with providers, colleagues, customers, patients/clients and visitors that require employee to verbally communicate as well as hear and understand spoken information, needs, and issues quickly and accurately.


• Manual dexterity of hands and fingers to manipulate complex and delicate supplies and equipment with precision and accuracy. This includes frequent computer use for typing, accessing needed information, etc.


• For roles requiring driving: Expected to drive a vehicle which requires sitting, seeing and reading signs, traffic signals, and other vehicles.

Location:

Intermountain Health McKay-Dee Hospital

Work City

Ogden

Work State

Utah

Scheduled Weekly Hours

40

The hourly range for this position is listed below. Actual hourly rate dependent upon experience.

$24.60 - $37.46

We care about your well-being – mind, body, and spirit – which is why we provide our caregivers a generous benefits package that covers a wide range of programs to foster a sustainable culture of wellness that encompasses living healthy, happy, secure, connected, and engaged.

By applying for a position with Intermountain, I acknowledge that I will comply with all applicable Intermountain policies and expectations. If applying for a remote or hybrid role, this includes remote work expectations related to confidentiality, information security, work schedules, conflicts of interest, and use of company equipment. I further acknowledge that outside employment or activities may not interfere with job responsibilities or create a conflict of interest with Intermountain. Actual or reasonably perceived conflicts may be grounds for disqualification from consideration or, if hired, corrective action up to and including termination of employment.

Intermountain Health is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

At Intermountain Health, we use the artificial intelligence (\"AI\") platform, HiredScore to improve your job application experience. HiredScore helps match your skills and experiences to the best jobs for you. While HiredScore assists in reviewing applications, all final decisions are made by Intermountain personnel to ensure fairness. We protect your privacy and follow strict data protection rules. Your information is safe and used only for recruitment. Thank you for considering a career with us and experiencing our AI-enhanced recruitment process.

All positions subject to close without notice.